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Office Coordinator

2 months ago

Reston, Virginia, United States Career Group Companies Full time

Career Group Companies, a leading recruitment firm, is seeking an Office Assistant to join our San Francisco team.

About Us:

Career Group Companies was founded in 1981 with a mission to set a higher standard for recruiting. We have a family of brands that serve a wide range of industries and clients.

Job Summary:

The Office Assistant will provide administrative support to our San Francisco recruiter and contribute to the smooth operation of our office. This role will involve a variety of tasks, including fielding phone calls, organizing mail and packages, and maintaining office spaces.

Key Responsibilities:

  • Field and direct incoming phone calls
  • Organize and distribute mail, packages, and other correspondence
  • Greet and welcome all visitors and guests
  • Write ads for open job positions
  • Assist in sourcing candidates using recruiting tools and techniques
  • Maintain communal office spaces and front reception area
  • Track inventory of office supplies and order as needed
  • Process detailed applications and on-boarding paperwork
  • Review necessary new-hire documents and upload them to our system
  • Assist HR in staff time management
  • Detailed database management with our CRM
  • Serve as main point of contact for marketing, events, or operations tasks
  • Act as a liaison to our corporate office in Los Angeles
  • Take on various projects as needed

Requirements:

  • Bachelor's degree
  • Professional written and verbal communication skills
  • Expert in time management and working at a fast pace
  • Friendly and outgoing nature; customer service-oriented approach
  • Capacity to maintain composure under pressure
  • Desire to build a career in recruitment
  • Proficiency in MS Office applications
  • 1+ years of office experience preferred

We Offer:

An incredibly collaborative work culture, an outstanding compensation and benefits package, and tremendous career growth potential.

We are an equal opportunity employer and welcome candidates with diverse backgrounds and experiences.

Please submit your resume in Word or PDF format.