Office Operations Coordinator
1 day ago
Buchanan Legal Professional Services is seeking an experienced Office Administrator to manage day-to-day operations at our vibrant New York City office. The ideal candidate will have a strong background in administration, excellent leadership skills, and the ability to work effectively in a fast-paced environment.
Responsibilities:
- Liaise with building management for maintenance needs and security services.
- Lead and develop office operations, including facilities, reception, and administrative staff.
- Ensure office maintenance and emergency preparedness plans adhere to firm-wide standards.
- Manage on-site vendors, including catering for events.
- Coordinate office moves and workspace setup.
- Ensure office compliance with regulations and safety standards.
- Conduct team meetings for training and morale building.
- Manage office expenses and budget maintenance.
- Address office space, procedural, and event planning issues.
Facilities Management:
- Maintain office assignment records and procure furniture items as needed.
- Conduct monthly office inspections for repairs and maintenance.
- Ensure a clean, safe, and functional office environment.
- Coordinate ergonomic evaluations and safety training.
Secretarial Workflow and Assignment Coordination:
- Manage corporate secretaries/executive assistance.
- Coordinate secretary workflow and assignments based on guidelines.
- Maintain accurate records in Workday.
Office Engagement and Culture Champion:
- Promote collaboration and working relationships within the office.
- Design and implement initiatives to drive culture change and engagement.
- Organize office events and activities to boost morale and productivity.
- Facilitate engagement for remote employees.
Requirements:
- Bachelor's Degree required; 7+ years of supervisory experience in a law firm setting required.
- Strong leadership, client service, and time management skills.
- Ability to prioritize tasks and work independently in a fast-paced environment.
- Excellent communication, organizational, and problem-solving abilities.
- Experience in team building, conflict resolution, and staff supervision.
- Proficiency in software systems and MS Office suite.
Estimated Salary:$100,000 - $150,000 per year.
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