Office Operations Coordinator

1 day ago


New York, New York, United States Buchanan Legal Professional Services Full time
Job Description
Buchanan Legal Professional Services is seeking an experienced Office Administrator to manage day-to-day operations at our vibrant New York City office. The ideal candidate will have a strong background in administration, excellent leadership skills, and the ability to work effectively in a fast-paced environment.

Responsibilities:
  • Liaise with building management for maintenance needs and security services.
  • Lead and develop office operations, including facilities, reception, and administrative staff.
  • Ensure office maintenance and emergency preparedness plans adhere to firm-wide standards.
  • Manage on-site vendors, including catering for events.
  • Coordinate office moves and workspace setup.
  • Ensure office compliance with regulations and safety standards.
  • Conduct team meetings for training and morale building.
  • Manage office expenses and budget maintenance.
  • Address office space, procedural, and event planning issues.

Facilities Management:
  • Maintain office assignment records and procure furniture items as needed.
  • Conduct monthly office inspections for repairs and maintenance.
  • Ensure a clean, safe, and functional office environment.
  • Coordinate ergonomic evaluations and safety training.

Secretarial Workflow and Assignment Coordination:
  • Manage corporate secretaries/executive assistance.
  • Coordinate secretary workflow and assignments based on guidelines.
  • Maintain accurate records in Workday.

Office Engagement and Culture Champion:
  • Promote collaboration and working relationships within the office.
  • Design and implement initiatives to drive culture change and engagement.
  • Organize office events and activities to boost morale and productivity.
  • Facilitate engagement for remote employees.

Requirements:
  • Bachelor's Degree required; 7+ years of supervisory experience in a law firm setting required.
  • Strong leadership, client service, and time management skills.
  • Ability to prioritize tasks and work independently in a fast-paced environment.
  • Excellent communication, organizational, and problem-solving abilities.
  • Experience in team building, conflict resolution, and staff supervision.
  • Proficiency in software systems and MS Office suite.

Estimated Salary:$100,000 - $150,000 per year.

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