Associate Director, Business Operations and Excellence Lead

4 weeks ago

Boston, Massachusetts, United States Takeda Pharmaceutical Company Ltd Full time

Job Description

Associate Director, Business Operations and Excellence Lead

At Takeda Pharmaceutical Company Ltd, we are seeking an experienced Associate Director to join our team as a Business Operations and Excellence Lead. This role will play a pivotal part in supporting the Strategy & Business Operations Lead in the US Oncology Business Unit (US OBU).

Key Responsibilities

  • Assist with the US OBU strategy and enhance capabilities that drive Takeda Oncology's performance and operational excellence.
  • Act as the primary advisor and point person for the manager, activating workstreams, initiating project plans, and operationalizing above brand strategies.
  • Help prepare and coordinate leadership meetings, ensuring all necessary materials and information are ready.
  • Provide comprehensive support in decision-making processes by gathering and analyzing relevant data.
  • Develop and execute strategic plans, ensuring alignment with business objectives and operational efficiencies.
  • Identify and implement continuous improvement ideas to streamline current processes and align with industry best practice.
  • Manage the US Oncology BU planning calendar in partnership with the US OBU colleagues, reflecting the Brand and US Oncology key milestones.
  • Proactively collaborate with cross-functional stakeholders on problem-solving initiatives to optimize processes and handle day-to-day challenges.
  • Provide project management support, including tracking key initiatives, milestones, and deliverables to ensure timely completion, working closely with different departments.
  • Assist in cross-functional projects by coordinating efforts across various teams, ensuring all stakeholders are aligned.
  • Aid in managing and improving systems, platforms, and workflows that support US OBU.
  • Support roles in managing meetings, events, sponsorships, employee engagements, field, and fleet services.
  • Lead the Employee Engagement Team to help shape US Oncology culture founded in collaboration, ideation, and executional excellence.
  • Assist with leading the US OBU Leadership Advisory Group, which is a critical cross-functional group designed to advise leadership, develop ideas, share insights, and advocate for change.
  • Proactively collaborate with cross-functional stakeholders on problem-solving initiatives to optimize processes and handle day-to-day challenges.
  • Keep the Strategy and Business Operations Lead informed of key initiatives, developments, and progress through regular updates and reports.
  • Facilitate communication between the Head of USOBU, US Oncology Leadership Team, and other key stakeholders.
  • Prepare briefs, presentations, and reports for internal and external audiences as needed.
  • Coordinate and manage budgets and integrated project plans, ensuring fiscal responsibility and optimization.
  • Assist in financial analysis and reporting to monitor budget adherence and identify areas for cost savings.
  • Support the preparation of annual budget planning and mid-term financial forecasting.
  • Ensure best practices and solutions are established to meet compliance policies and regulations.
  • Monitor and enforce compliance with applicable laws, policies, and procedures.
  • Assist in conducting audits and reviews to ensure adherence to operational standards and regulatory requirements.

Requirements

  • Bachelor's degree in business administration, marketing, or a related field; Advanced degree preferred.
  • 6-8 years of experience in the pharmaceutical or a highly regulated industry, with at least 3-5 years in strategic planning or business operations.
  • Ability to prioritize high-volume workload based on challenges and business needs, with minimal supervision, working with a sense of urgency and efficiency.
  • Ability to navigate a fast-paced work environment and manage multiple priorities simultaneously.
  • Strong project management skills with experience in overseeing complex cross-functional initiatives.
  • Exceptional ability to work closely with senior leadership and provide thoughtful, data-driven advice.
  • Excellent communication, presentation, and organizational skills, with a keen eye for detail.
  • Proficiency in MS Office Suite (Word, PowerPoint, Visio, and Excel), digital tools, and technologies, with knowledge of digital transformation and leveraging AI in operations being a significant plus.

What Takeda Offers

Takeda Pharmaceutical Company Ltd is proud to offer a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan, and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others.

We are committed to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state, and local laws.

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