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Exhibitor and Sponsorship Coordinator

2 months ago

Washington, Washington, D.C., United States MCI Global Full time

We are a leading global engagement marketing agency dedicated to creating meaningful interactions that harness the potential of individuals to drive innovation and growth.
Since our inception in 1987, we have been committed to fostering community connections, assisting brands, associations, and non-profit organizations in addressing their critical people challenges through our core competencies: Live & virtual events, Strategic & digital communications, and Consulting & community solutions.
Our agency is independently owned and operates from Geneva, Switzerland, with a robust global footprint encompassing 60 offices across 31 countries.

Key Responsibilities

  • Act as the primary contact for exhibitors and sponsors, ensuring timely responses to inquiries
  • Prepare and distribute pre-event communications to exhibitors and sponsors
  • Oversee daily operations within the exhibit management platform, Map Your Show
  • Collaborate with GSC to create the Exhibitor Kit
  • Partner with the Exhibit/Sponsorship sales team to ensure fulfillment of benefits, including drafting and maintaining a deliverables tracking grid
  • Source promotional items such as tote bags, lanyards, and other merchandise
  • Organize and maintain departmental files
  • Perform additional duties as required

Job Qualifications

  • Bachelor's degree is preferred
  • 1-2 years of experience in event management
  • Familiarity with the association market and multi-client environments is a plus
  • Experience with Map Your Show is advantageous
  • A strong desire to learn and grow within the events industry
  • Willingness to travel approximately 20%, primarily in 4-5 day blocks

Professional Skills and Competencies

  • Exceptional customer service skills, with a focus on delivering high-quality service
  • Excellent verbal and written communication abilities, with a collaborative approach
  • Ability to work effectively in a team while exercising independent judgment
  • Creative problem-solving skills with a solutions-oriented mindset
  • Proficient in prioritizing and managing multiple projects and deadlines in a fast-paced, dynamic environment.

Benefits Overview

MCI USA is a well-established, family-oriented organization that offers comprehensive benefits and significant opportunities for professional development.

  • Paid Time Off (PTO) starting at 14 days for full-time employees
  • 13 paid company holidays, including a closure from Christmas Eve to New Year's Day
  • 401K retirement plan
  • Medical, Dental, Vision, and Supplemental Insurance options
  • Employer-funded Group Life Insurance, Short-Term and Long-Term Disability coverage
  • Employer-sponsored Family Building Benefits (fertility, adoption, and surrogacy)
  • Employer-supported Mental Health Benefits
  • Pet Discount Program

At MCI, we encourage you to bring your authentic self to work and take pride in your contributions.