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Records Administration Associate

2 months ago

Burlington, Vermont, United States City of Burlington, VT Full time
Salary: $51, $57,428.80 Annually

Location: Burlington, VT

Job Type: Regular Full Time Non Exempt

Department: Police

General Purpose

This role is integral to the efficient management of records within the Burlington Police Department. The incumbent will ensure the accurate handling and maintenance of all departmental records, providing precise information in response to inquiries related to police documentation.

Key Responsibilities:
  • Receive, catalog, and safeguard all confidential documentation for the operational divisions of the Police Department.
  • Verify the accuracy and completeness of police reports, including subpoenas and evidence tags, and integrate documentation into the Records Management Systems.
  • Accurately input, verify, and audit criminal warrants in various databases, ensuring compliance with state and federal regulations.
  • Generate detailed reports containing sensitive information as required from the Records Management Systems.
  • Process and archive all traffic citations, municipal tickets, and accident reports into the records management system.
  • Conduct audits of case reports to ensure adherence to federal reporting standards and rectify any discrepancies.
  • Assist the public and law enforcement agencies with information requests, both via phone and in person.
  • Research and fulfill requests for records, including incident reports and background checks.
  • Maintain records related to missing persons and stolen property, ensuring compliance with federal audit requirements.
  • Sort and distribute departmental mail and assist with filing and re-filing of historical records.
  • Prepare activity reports for police administration and other city departments.
  • Ensure compliance with court-ordered expungements and maintain accurate records of licenses for various vendors.
  • Serve as a front desk receptionist as needed, providing assistance to visitors and handling paperwork.
Qualifications:
  • High School Diploma or equivalent required; one year of clerical experience with a focus on public interaction preferred.
  • Ability to thrive in a fast-paced environment with frequent interruptions.
  • Strong multi-tasking skills and attention to detail.
  • Proficient in handling large volumes of data with minimal errors.
  • Excellent interpersonal skills for interacting with diverse individuals.
  • Commitment to maintaining confidentiality and security of sensitive information.
  • Familiarity with various database programs and the ability to operate within Windows environments.
Additional Information:

The City of Burlington is an equal opportunity employer, dedicated to fostering a diverse and inclusive workforce. We encourage applications from individuals who can contribute to our commitment to diversity.

We offer a comprehensive benefits package for full-time employees, including medical and dental coverage, retirement plans, and wellness programs.