Administrative Acquisition Coordinator

1 week ago

Orlando, Florida, United States ASRC Federal Full time
Job Summary

We are seeking an experienced Administrative Acquisition Assistant to join our team at ASRC Federal. The successful candidate will provide administrative support to the Program Executive Office, assisting with the management of program schedules, travel arrangements, and coordination of program events.

Key Responsibilities
  • Program Support: Manage and oversee senior-leadership schedules, including travel management, coordination, and preparation of program and management briefs.
  • Administrative Duties: Perform advanced clerical/administrative duties to assist with the proper management of the Program Management Office and acquisition-related support.
  • Data Analysis: Utilize software to perform data and statistical analysis of information, and transform this information into spreadsheets, graphs, pivot tables/charts, and other output within specified time constraints.
  • Problem-Solving: Analyze and compile data, develop solutions or alternative methods of proceeding, and monitor the status of reviews and document edits.
  • Correspondence Management: Screen incoming correspondence and materials, prepare executive-level summaries, and note areas of interest.
  • Meeting Support: Assist the government customer in review of PMO products and documents in preparation for senior leadership review, Gate Reviews, or Milestones.
  • Action Item Management: Manage action items in tools that track action due dates and send reminders prior to due date to ensure deadlines are met.
  • Metrics Management: Prepare and maintain organization metrics (e.g., balanced scorecard) in the form or format as assigned by the requestor.
  • Document Management: Prepare outgoing correspondence and documents for mailing, identify as either action or non-action, classified or unclassified, and routed to the appropriate individual.
  • File Management: Review, maintain, and purge of obsolete documents, prepare required destruction certificates, and deliver documents to the authorized destruction Contractor.
  • Risk Management: Identify and provide solutions to challenge areas, identify risks and mitigation steps, and report back on areas in need of greater attention.
  • Communication: Attend senior-level forums as appropriate and disseminate information resultant from the engagements.
  • Documentation: Draft and revise data call responses to be reviewed by Program Office Program Managers/Deputy Program Managers and PEO/DPEO.
  • Procedure Development: Maintain a desk book or guide of all up-to-date standard operating procedures, routine business practices, and processes used to support all administrative functions.
  • Documentation Management: Establish and/or maintain electronic and paper libraries of all program documentation and briefs.
Requirements
  • Education: Bachelor's degree and eight (8) years of administrative experience utilizing critical thinking skills or 10 years of experience as stated in lieu of a degree.
  • Experience: Experience in proposals and artifacts such as RFPs, SOWs is a strong plus.
  • Skills: Excellent skills with MS Office Suite (Word, Excel, PowerPoint, etc...), ability to facilitate meetings if/when needed, excellent business writing skills, and experience interacting with high-level government officials.
  • Clearance: Secret or Top Secret clearance preferred; (or eligibility to obtain such will be considered).

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