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Administrative Operations Coordinator

2 months ago

Dallas, Texas, United States 24 Seven Talent Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Operations Coordinator to join our team at 24 Seven Talent. As an Administrative Operations Coordinator, you will be responsible for providing administrative support to our Service Operations team.

Key Responsibilities:

  • Compile statistics and information for research as requested
  • Maintain appropriate stocking of office supplies
  • Coordinate and create schedules for company events and trainings
  • Order and maintain lab coat stock
  • Assist the spare parts department with various tasks, including inventory processes
  • Assist with employee travel arrangements, hotels, flights, etc.
  • Assist with monthly workshop supply purchases
  • Maintain company credit card and supply accounting, including receipts
  • Prepare proforma documents for shipping to affiliates
  • Manage inventory of supplies for Customer Service
  • Coordinate lunches and possibly transportation for guest visits or special occasions
  • Assist with HR tasks, such as parking lot assignments, locker room assignments, and labeling of lockers for new employees
  • Order name plates for workbenches
  • Perform basic scanning work
  • Compile information for Geneva
  • Develop presentations
  • Pull and file paperwork
  • Maintain department calendars
  • Perform back-office administrative duties and special projects as assigned by supervisor
  • Maintain employee records regarding production and quality
  • Update records regarding comebacks and corrections
  • Photo-document products, parts, and tools as needed
  • Maintain records of tool assignments
  • Assist with travel and lodging for team members as needed for meetings or trainings at other sites

Requirements:

  • High school diploma or equivalent required
  • 1-2 years of administrative experience
  • Excellent organizational and communication skills
  • Ability to work in a fast-paced environment
  • Proficiency in Microsoft Office