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Administrative Coordinator
1 month ago
About the Role:
This role is responsible for providing administrative support to the Enforcement Division. The successful candidate will be responsible for disseminating information, maintaining filing systems, and performing internal administrative support work.
Key Responsibilities:
• Prepare and disseminate information concerning Enforcement Division programs and services.
• Assist in maintaining filing systems, investigative records, and case files.
• Ensure security and confidentiality of sensitive and/or protected information.
• Evaluate complaints and prepare reports for further review.
• Prepare detailed reports on licensee arrests, perform follow-up on related cases, and coordinate the acquisition of court documents.
• Conduct administrative reviews of reports, documents, applications, or summaries to ensure administrative completeness.
• Assist in preparing, editing, and distributing correspondence, reports, forms, and documents.
• Assist in compiling data for charts, graphs, databases, summaries, or reports.
• Ability to implement administrative systems and procedures and to interpret rules, regulations, policies, and procedures.
• Assist with general office duties such as ordering supplies, performing basic bookkeeping work, administering travel arrangements, and assisting with general enforcement work.
• Maintain relevant knowledge necessary to perform essential job functions.
• May assist in coordinating and compiling materials for meetings, conferences, presentations, and seminars.
• May provide assistance answering and routing phone calls, taking messages, and greeting and directing callers to the appropriate staff.
• May assist in the development of administrative or technical assistance policies and procedures.
• May assist in researching, composing, designing, or editing agency publications.
Requirements:
• Experience in clerical or administrative support work.
• Graduation from a standard senior high school or equivalent is required.
• Preferred certification with TCIC/NCIC Less Than Full Access and TLETS.
Working with Us:
As an equal opportunity employer, we hire without consideration to race, religion, color, national origin, sex, disability, age, or veteran status, unless an applicant is entitled to the veteran's preference. This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.
