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Administrative Assistant

2 months ago

Sacramento, California, United States Pillsbury Winthrop Shaw Pittman Full time

Job Summary

Pillsbury Winthrop Shaw Pittman LLP is seeking a highly skilled and organized Administrative Assistant to support our team. As an Administrative Assistant, you will play a critical role in maintaining the smooth operation of our office.

Key Responsibilities

  • Administrative Support
    • Prepare correspondence and document templates
    • Update and maintain spreadsheets
    • Navigate electronic client files in our document management system
    • Prepare expense reports and check requests
    • Proofread documents and prepare them for mailing
    • Assist with scheduling and time entry
    • Edit client bills and manage billing rates
    • Prepare internal and client-facing correspondence
  • Business Operations
    • Plan and reserve business travel
    • Prepare industry conference registrations and business development approval requests
    • Manage periodical subscriptions and renewals
  • Administrative Experience
    • Minimum of 3 years of administrative experience in a professional services or law firm environment
    • Knowledge of Outlook, Word, Adobe, Excel, and PowerPoint
  • Required Skills and Abilities
    • Excellent spoken and written communication abilities
    • Proven capacity to quickly learn and adapt to emerging technologies
    • Demonstrated ability to exercise independent judgment and take initiative
    • Strong recall and analytical thinking, with ability to connect insights from past experiences to inform decision-making
    • Proactive and anticipatory, with ability to work independently in a fast-paced environment
    • Focused on delivering exceptional customer service and consistently punctual
    • Dependable and deadline-oriented
    • Maintains strong attention to detail
    • Organized and eager to learn new skills

Equal Opportunity Employer

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer. Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

Compensation

The California Pay range for this role is $55 - $60k, with final offer amount dependent on skillset and experience.