Administrative Assistant
2 days ago
Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Sacramento, California. The successful candidate will provide administrative support to our practice, ensuring the smooth operation of our office and maintaining high levels of customer service.
Key Responsibilities:- Prepare correspondence and document shells
- Prepare and update spreadsheets
- Maintain and effectively navigate electronic client files in document management system
- Prepare expense reports
- Prepare check requests
- Proofread documents
- Prepare documents for mailing and receive incoming mail
- Prepare draft license application forms
- Scheduling
- Assist with time entry
- Edit client bills and manage billing rates
- Prepare internal and client-facing correspondence
- Plan and reserve business travel
- Prepare industry conference registrations and business development approval requests
- Manage periodical subscriptions and renewals
- Minimum of a High School diploma or GED; college degree preferred
- Knowledge of Outlook, Word, Adobe, Excel, PowerPoint
- 3 years of administrative experience in a professional services or law firm environment
- Excellent spoken and written communication abilities
- Proven capacity to quickly learn and adapt to emerging technologies
- Demonstrated ability to exercise independent judgment and take initiative
- Demonstrates strong recall and analytical thinking, with ability to connect insights from past experiences to inform decision-making
- Proactively anticipates the needs of the team
- Capable of working independently in a fast-paced environment with minimal supervision
- Focused on delivering exceptional customer service and consistently punctual
- Dependable and deadline-oriented
- Maintains strong attention to detail
- Organized
- Eager and open to learning new skills
Equal Opportunity Employer: Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer. Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.
California Pay Range: The California pay range for this role is $55 - $60k, with the final offer amount dependent on skillset and experience.
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