Administrative Assistant
1 week ago
We are seeking a highly reliable and trustworthy Administrative Assistant to join our team at Pebble Creek Nursing Center This role is crucial to the smooth operation of our office, and we are looking for someone who can consistently demonstrate a strong work ethic and excellent attendance.
Key Responsibilities:
- Order and maintain office supplies for all facilities on a monthly basis, ensuring that our team has the necessary resources to perform their duties effectively.
- Answer and direct all incoming calls and voicemails, providing exceptional customer service and ensuring that our patients and families receive timely and accurate information.
- Keep the office copy machines and fax machines well-stocked with paper and replace toner and drums as needed, ensuring that our office runs efficiently and effectively.
- Sort and distribute incoming mail and faxes, ensuring that all correspondence is handled promptly and accurately.
- Process outgoing mail, faxes, and special mail pieces, including Fed Ex and certified mail, in a timely and efficient manner.
- Assist with maintenance and compliance of personnel files and I-9 files, ensuring that our office is in compliance with all relevant regulations.
Requirements:
- Demonstrate excellent phone skills, including the ability to handle a multi-line telephone system and transfer calls to voice mail.
- Take messages accurately and direct calls to the appropriate department, ensuring that our patients and families receive timely and accurate information.
- Maintain a professional demeanor and appearance at all times, representing Pebble Creek Nursing Center in a positive and respectful manner.
- Distribute incoming faxes and mail accurately and efficiently, ensuring that our team has the necessary information to perform their duties effectively.
- Send packages and mail via Fed Ex, US Postal Service, Airborne, and certified mail, ensuring that our correspondence is handled promptly and accurately.
- Use internet and email systems as needed, ensuring that our office is connected and productive.
- Working knowledge of computers, ten key, and other office machines, including proficiency in word processing, spreadsheets, and other related computer programs.
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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