Administrative Assistant

3 days ago


El Paso, Texas, United States Pebble Creek Nursing Center Full time

We are seeking a highly skilled and reliable Administrative Assistant to join our team at Pebble Creek Nursing Center. As a key member of our staff, you will play a vital role in maintaining the smooth operation of our office.

Key Responsibilities:

  • Manage and maintain office supplies for all facilities, ensuring a consistent and adequate stock level.
  • Provide exceptional customer service by answering and directing all incoming calls and voicemails in a professional and courteous manner.
  • Ensure the office copy machines and fax machines are fully stocked with paper and toner, and replace drums as needed.
  • Sort and distribute incoming mail and faxes in a timely and efficient manner.
  • Process outgoing mail, faxes, and special mail pieces, including Fed Ex and certified mail, with accuracy and attention to detail.
  • Assist with the maintenance and compliance of personnel files and I-9 files as directed.

Requirements:

  • Excellent communication and interpersonal skills.
  • Ability to handle a multi-line telephone system and transfer calls to voice mail.
  • Accurate message taking and call directing skills.
  • Maintain a professional demeanor and appearance at all times.
  • Ability to distribute and sort incoming faxes and mail.
  • Ability to send packages and mail via various carriers.
  • Working knowledge of computers, ten-key, and other office machines.
  • Proficiency in word processing, spreadsheets, and other related computer programs.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.



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