Executive Coordinator

4 days ago


Burlingame, California, United States Xona Space Systems Inc Full time
Job Overview

Xona Space Systems Inc is seeking a highly skilled and organized Executive Coordinator to support our management team. As a key member of our operations team, you will play a critical role in ensuring the smooth day-to-day functioning of our organization.

Key Responsibilities
  • Calendar Management: Manage and coordinate calendars for multiple managers, scheduling meetings, appointments, and travel arrangements.
  • Event Planning: Plan and execute events, conferences, and meetings, ensuring seamless execution and high-quality outcomes.
  • Communication: Handle incoming calls, emails, and inquiries, redirecting them as appropriate and providing exceptional customer service.
  • Administrative Support: Provide administrative support to the management team, including data entry, document preparation, and other tasks as needed.
Requirements
  • Experience: Proven experience as an administrative assistant or similar role.
  • Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and strong organizational and time management skills.
  • Citizenship: Must be a U.S. citizen, lawful permanent resident of the United States, or other protected individual as defined by 8 U.S.C. 1324b(a)(3).
Desired Qualifications
  • Strong Organizational Skills: Ability to prioritize tasks, meet deadlines, and maintain confidentiality.
  • Excellent Communication Skills: Excellent verbal and written communication abilities, with a focus on discretion and professionalism.
  • Flexibility: Ability to adapt to changing priorities and responsibilities, with a focus on flexibility and teamwork.
Compensation

Xona Space Systems Inc uses a compensation tool to determine salary ranges based on geo-located salary bands. The estimated compensation range for this role is specific to San Mateo, California, and takes into account various factors, including skill sets, experience, and interview performance. We expect to hire for this position near the middle of the range, with rare exceptions for exceptional candidates.



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