Information Technology Administrator
2 weeks ago
The Information Technology Administrator will oversee the management of information flow within the IT division. This role acts as the primary liaison for both internal and external stakeholders, including customers, business partners, and vendors. The individual will be tasked with procuring IT resources, supplies, and services while collaborating closely with the Vice President of IT and adhering to established financial protocols.
Key Responsibilities:
- Manage incoming calls and direct them to the appropriate IT staff.
- Procure all necessary IT hardware and software.
- Generate purchase orders through the designated account management system and monitor their approval and payment status.
- Handle all IT-related invoices and ensure approved documents are forwarded to the Finance Department.
- Maintain a record of IT expenditures categorized by General Ledger account codes for budgeting purposes.
- Collaborate with the Chief Information Officer to track and update the annual IT budget for both capital and operational expenses.
- Organize and maintain the CIO's calendar, including daily, weekly, and monthly appointments.
- Coordinate departmental meetings with various business units, compile action items, and ensure follow-through on tasks.
- Process expense reports related to departmental meetings.
- Oversee the usage of the departmental credit card, ensuring all transactions are documented for approval.
- Track IT assets throughout their lifecycle, from acquisition to departmental allocation and eventual disposal, in compliance with internal audit standards.
- Work with the IT team to verify the location of IT assets across the organization.
- Address help desk requests related to password resets, printer maintenance, and other service-related issues.
- Monitor inventory levels of toners and waste containers to ensure adequate supplies are available.
- Conduct monthly meter readings for all copiers and communicate results to the vendor.
- Order IT supplies and manage inventory levels effectively.
- Assist with the procurement of mobile devices and troubleshoot syncing issues as they arise.
- Ensure the IT office environment is maintained, including waste management and cleanliness.
- Support the CIO with special projects, including facility reservations and meeting documentation.
- Screen vendor communications and relay messages as necessary.
- Manage the disposal process for IT equipment to minimize storage needs.
- Update and maintain the departmental contact list and schedule, including tracking employee status changes.
Qualifications:
The ideal candidate will possess at least one year of experience in an office setting utilizing IT technologies. A college degree and relevant internship experience are preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Candidates should demonstrate the ability to manage phone communications, document meeting notes, and disseminate information efficiently in a dynamic environment. The capacity to follow directions from IT personnel and support departmental initiatives is crucial.
Physical and Work Environment:
This role requires navigating various areas of the organization and may involve moving equipment to different locations. Employees may need to lift items weighing up to 35 pounds. The work environment is typically moderate in noise level, with occasional louder conditions.
The Intrepid Sea, Air & Space Museum is committed to fostering a diverse workforce and encourages applications from individuals of all backgrounds.
We offer a competitive salary and benefits package, along with the opportunity to contribute to a significant chapter in the Museum's history.
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