Office Administrator

5 days ago

Colorado Springs, Colorado, United States Pikes Peak United Way Full time
Job Title: Office Manager

Reports to: Executive Assistant

Salary Range: $20 - $22/hour depending on experience

Location: Pikes Peak United Way - Main Office

Division: Administration

Classification: Full Time; Non-exempt

Supervises: N/A

Mission Statement: To enhance youth success and family stability in the Pikes Peak Region by leading and lifting the most vulnerable in our community with mentorship, life resources and real job opportunities.

Essential Functions:

  • Manage the front desk as the welcome center for the building.
  • Answer the main phone line and transfer calls to the appropriate personnel.
  • Maintain contracts and work with vendors for IT Support, Copier/Printer, Janitorial, HVAC and Landscaping.
  • Maintain and replenish office supplies.
  • Manage conference room schedules and ensure rooms are neat and materials are ready prior to meetings.
  • Perform data entry for Andar and Dolly Parton Imagination Library.
  • Provide administrative support to the entire PPUW team with day-to-day tasks and special projects.
  • Assist with special events setup.
  • Prepare monthly reports for departments as needed.
  • Perform other duties as assigned.

Qualifications:

  • Effective public speaking skills.
  • Organized and detail-oriented.
  • Strong work ethic with emphasis on integrity and accountability.
  • Excellent interpersonal, leadership, organizational and communication skills.
  • Reliability to complete required tasks in a prompt, effective and efficient manner.
  • Strong computer and analytical skills; previous donor database experience is helpful.
  • Professional demeanor and appearance.

Core Competencies:

Mission Focused: Top priority is to create real social change that leads to better lives and healthier communities.

Relationship Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.

Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources through meaningful engagement.

Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.

Brand Steward: Understands his/her role in growing and protecting the reputation and results of the greater network.

Environmental Factors:

Business office environment; professional dress/attire expected. Physical demands of the position include the ability to talk and hear, prolonged sitting and/or standing, occasional lifting up to 50 pounds and regular use of computer and telephone. The position involves frequent and routine public contact. Reliable transportation, valid driver's license and verifiable automobile insurance are required.

This posting is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the position.

Pikes Peak United Way is dedicated to the principles of equal employment opportunity. It is the policy of Pikes Peak United Way to staff positions with the best-qualified people regardless of age, race, sex, color, religion, national origin, disability, genetic information or any other applicable status protected by federal, state or local law.

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