BioSafety and Biogovernance Administrative Specialist
4 hours ago
We are seeking an experienced Administrative Specialist to join our team in the BioSafety and Biogovernance Functional Area. This role will provide administrative support to the Environment Safety and Health (ES&H) organization, ensuring the smooth operation of our programs and activities.
Key Responsibilities- Represent management in administrative matters, responding to inquiries and coordinating activities with internal and external stakeholders.
- Coordinate and support personnel activities, including interviews, personnel transactions, clearances, visits, timekeeping, onboarding, performance appraisals, travel, expense reports, training, and document coordination.
- Generate correspondence, compile complex information, and develop presentations, charts, and reports.
- Independently assess and respond to inquiries, prioritize actions, follow-up, and ensure resolution on a wide variety of issues.
- Manage complex calendars, determine scheduling priorities, commit, and manage time, and coordinate and schedule multiple attendees.
- Coordinate, track, and support committee operations for the Institutional Biosafety Committee, Institutional Animal Care and Use Committee, and Institutional Review Board.
- Manage and coordinate all initial and renewal FBI/CJIS Security Risk Assessments for the LLNL Select Agent Program.
- Serve as an Entity Super Admin in the electronic Federal Select Agent Program database to assist the LLNL Responsible Official with maintaining the LLNL Select Agent Program Registration and drafting amendments to the Registration.
- Ability to secure and maintain a Federal Bureau of Investigation (FBI)/Criminal Justice Information Services (CJIS) clearance (Security Risk Assessment) for access to federal select agent information.
- Ability to secure and maintain a U.S. DOE Q-level security clearance, which requires U.S. citizenship.
- Advanced administrative experience with accurate keyboarding, professional command of grammar, proficient editing skills, and a high-level of attention to detail.
- Experience coordinating meetings and managing documentation.
- Experience tracking large numbers of tasks/documents utilizing status spreadsheets.
- Proficiency in using database management systems.
- Advanced organizational skills and experience working under minimal supervision, with the ability to independently determine and set priorities and goals in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions.
- Advanced communication and interpersonal skills necessary to interact effectively with a diverse workforce and all levels of management.
- Advanced computer skills and experience with Microsoft Office Suite, Adobe Acrobat, and the ability to learn new software quickly.
- Problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
- Ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgment in handling business-sensitive information, as well as personnel interactions.
- Familiarity with FBI/CJIS security protocols and risk assessment processes.
- Experience working effectively as a team member as well as independently.
This is a Career Indefinite position, open to Lab employees and external candidates. We offer a flexible benefits package, 401(k), education reimbursement program, flexible schedules, and a commitment to inclusion, diversity, equity, and accountability.
This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.
Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.
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Livermore, California, United States Lawrence Livermore National Laboratory Full timeJob SummaryWe are seeking an experienced Administrative Specialist to join our team at Lawrence Livermore National Laboratory. As an ES&H Administrative Specialist, you will provide advanced administrative support to our Environment Safety and Health organization, ensuring the smooth operation of our BioSafety and Biogovernance Functional Area.Key...
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