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Work Planning and Control Administrative Specialist
2 months ago
We are seeking an experienced Administrative Specialist to join our Environment, Safety, and Health (ES&H) team at Lawrence Livermore National Laboratory. This role will provide administrative support to the ES&H organization, representing management in administrative matters and coordinating activities.
Key Responsibilities- Represent management in administrative matters to all levels of management, both internal and external to the Laboratory.
- Coordinate and support personnel activities, including interviews, personnel transactions, clearances, visits, timekeeping, onboarding, performance appraisals, travel, expense reports, training, and document coordination.
- Generate correspondence on own initiative and compose correspondence for management's signature.
- Compile complex information and develop presentations, scientific reports, and documents of a highly sensitive nature.
- Independently assess and respond to inquiries, prioritize actions, follow-up, and ensure resolution on a wide variety of issues.
- Manage complex calendars, independently determine scheduling priorities, committing, and managing time, and coordinating and scheduling of multiple attendees.
- Support Work Planning and Control Functional Area Manager and staff, including scheduling work planner qualification courses, forums, and subject matter expert briefings.
- Ability to secure and maintain a U.S. DOE Q-level security clearance, which requires U.S. citizenship.
- Advanced administrative experience with accurate keyboarding, professional command of grammar, proficient editing skills, and a high level of attention to detail.
- Experience tracking large numbers of tasks/documents utilizing status spreadsheets.
- Advanced organizational skills and experience working under minimal supervision, with the ability to independently determine and set priorities and goals in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions.
- Advanced communication and interpersonal skills necessary to interact effectively with a diverse workforce and all levels of management.
- Advanced computer skills and experience with Microsoft Office Suite, Adobe Acrobat, cloud-based systems, and the ability to learn new software quickly.
- Problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
- Ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgment in handling business-sensitive information and personnel interactions.
- Experience arranging complex domestic travel and processing expense reports.
- Experience working effectively as a team member as well as independently.
- Experience processing documents through the Information Management system for review and release.
- Knowledge of Work Planning and Control processes and procedures.
We are an equal opportunity employer committed to providing a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters, which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or recruiting process, please use our online form to submit a request.
