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Administrative Operations Specialist IV
2 months ago
Company Overview
At Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing national security through innovative solutions. Our diverse workforce is our greatest asset, and we celebrate the unique perspectives and talents that each individual brings to our mission.
Position Summary
We are seeking an Operations Administrative Specialist IV to join our dynamic team. In this role, you will be responsible for a variety of administrative tasks in a fast-paced environment, requiring the ability to manage multiple priorities effectively.
Key Responsibilities
- Act as a liaison for Operations management, providing guidance on organizational policies and procedures.
- Develop and maintain comprehensive databases, spreadsheets, and filing systems to support office operations.
- Update and manage records within the Enterprise Asset Management (EAM) system.
- Collect and analyze data from various sources to prepare detailed reports and presentations.
- Draft and generate correspondence, including sensitive communications for management review.
- Oversee complex scheduling and calendar management, prioritizing appointments as necessary.
- Coordinate and facilitate meetings, including Design Reviews and Safety Notes.
- Perform additional duties as required to support the team.
Qualifications
- Must be able to obtain and maintain a U.S. DOE Q-level security clearance, requiring U.S. Citizenship.
- Proven administrative skills, including proficiency in keyboarding, editing, and proofreading.
- Exceptional organizational abilities with a keen attention to detail.
- Experience in a multitasking environment with shifting priorities and deadlines.
- Strong communication and interpersonal skills to effectively engage with a diverse workforce.
- Self-motivated and adaptable, with the ability to handle sensitive information with discretion.
- Intermediate proficiency in Microsoft Office Suite and familiarity with database and scheduling software.
Additional Information
This position may offer a hybrid work schedule, allowing for a combination of in-person and remote work. LLNL is recognized as one of the best places to work, offering a flexible benefits package, 401(k), and education reimbursement programs.
Security Clearance Requirements
This role necessitates a Department of Energy (DOE) Q-level clearance. Selected candidates will undergo a Federal background investigation to assess eligibility for access to classified information.
Equal Opportunity Employer
LLNL is committed to creating a diverse and inclusive environment. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, disability, or any other characteristic protected by law.
