Administrative Coordinator
2 weeks ago
We are seeking an experienced Administrative Associate to provide comprehensive clerical and administrative support services to the Department of Surgery at the Medical College of Wisconsin.
Key Responsibilities- Manage complex calendars, coordinate meetings, and prepare agendas and materials.
- Prioritize inquiries and requests, troubleshoot conflicts, and make recommendations to ensure smooth day-to-day schedules.
- Independently manage arrangements for conference rooms, audiovisual equipment, and refreshments.
- Manage electronic and paper correspondence, review, assess, route, answer, and monitor follow-up action steps.
- Transcribe and produce error-free documentation from digital dictation and speech software applications.
- Compose professional email and other correspondence.
- Provide multifaceted travel arrangements, including travel, lodging, and ground transportation reservations.
- Coordinate events, including conferences, dinner meetings, and social functions.
- Use multiple software applications to create complex workflow charts, spreadsheets, databases, macros, templates, reports, presentations, minutes, letters, memos, and forms.
- Conduct research, compile data, and prepare presentations and reports for leadership review.
- Monitor department budget and summarize financial reports.
- Associate's degree or equivalent experience.
- 3 years of progressively complex responsibilities supporting an organizational leader.
- Preferred education: Business, Communications, or related field.
The Medical College of Wisconsin offers a competitive benefits package, including outstanding healthcare coverage, flexible spending options, 403B retirement package, and tuition reimbursement.
Eastern Wisconsin is a vibrant, diverse metropolitan area, and we value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine.
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