Administrative Coordinator

2 weeks ago


Milwaukee, Wisconsin, United States Medical College of Wisconsin Full time
Job Summary

We are seeking an experienced Administrative Associate to provide comprehensive clerical and administrative support services to the Department of Surgery at the Medical College of Wisconsin.

Key Responsibilities
  • Manage complex calendars, coordinate meetings, and prepare agendas and materials.
  • Prioritize inquiries and requests, troubleshoot conflicts, and make recommendations to ensure smooth day-to-day schedules.
  • Independently manage arrangements for conference rooms, audiovisual equipment, and refreshments.
  • Manage electronic and paper correspondence, review, assess, route, answer, and monitor follow-up action steps.
  • Transcribe and produce error-free documentation from digital dictation and speech software applications.
  • Compose professional email and other correspondence.
  • Provide multifaceted travel arrangements, including travel, lodging, and ground transportation reservations.
  • Coordinate events, including conferences, dinner meetings, and social functions.
  • Use multiple software applications to create complex workflow charts, spreadsheets, databases, macros, templates, reports, presentations, minutes, letters, memos, and forms.
  • Conduct research, compile data, and prepare presentations and reports for leadership review.
  • Monitor department budget and summarize financial reports.
Requirements
  • Associate's degree or equivalent experience.
  • 3 years of progressively complex responsibilities supporting an organizational leader.
  • Preferred education: Business, Communications, or related field.
Why Join Our Team?

The Medical College of Wisconsin offers a competitive benefits package, including outstanding healthcare coverage, flexible spending options, 403B retirement package, and tuition reimbursement.

Eastern Wisconsin is a vibrant, diverse metropolitan area, and we value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine.



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