On-Site Office Coordinator

18 hours ago


Milford, Connecticut, United States Industrial Builders Full time
About Industrial Builders

Industrial Builders is a premier industrial construction company with a strong commitment to top-tier construction standards. With a diverse portfolio of projects across various sectors, including Power Generation, Baggage Handling, Renewable Energy, Water and Wastewater Treatment, Mining, and Pipelines, we cater to both private and public domains.

Job Summary

We are seeking a highly organized and dedicated On-Site Office Administrator to support our project management and office tasks. This role will be based in Milford, UT, and will be essential in ensuring the smooth operation of our day-to-day activities.

Key Responsibilities
  • Manage administrative tasks, including document control, filing, and data entry.
  • Assist project managers in scheduling and coordinating meetings, preparing agendas, and handling correspondence.
  • Maintain project documents with accuracy and confidentiality.
  • Track and manage inventory of office supplies.
  • Prepare project reports, presentations, and other communication materials.
  • Support project teams in compliance with safety protocols and administrative procedures.
  • Facilitate communication across project teams and departments.
Requirements
  • Proven experience as an administrator, office assistant, or similar role, preferably in a construction or industrial environment.
  • Understanding of basic Human Resource functions.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite.
  • Familiarity with construction industry practices and project management software is a plus.
  • High school diploma or equivalent; further education or certification in administrative services or project management is preferred.
Work Environment

The work environment is often busy, and the noise level can be loud. The employee will need excellent organizational and time and stress management skills to complete the required tasks.

Physical Abilities

The employee must regularly lift and/or move up to 25 pounds and occasionally lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.



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