Multi-Family Operations Administrative Specialist

2 weeks ago


Southfield, Michigan, United States Village Green Full time
Job Overview

Company Overview:
Village Green is a leading name in the property management sector, boasting a century of expertise in the evolving apartment industry. We are on the lookout for a dedicated individual to enhance our regional operations.

Compensation:
Hourly Rate: $19.68 plus an annual bonus of up to 10% and a comprehensive benefits package:

  • Medical Insurance
  • Dental Coverage
  • Vision Care
  • Life Insurance
  • Paid Time Off (PTO)
  • 401(k) Plan with Company Match
  • And Additional Benefits

Key Responsibilities:

  • Thrive in a dynamic environment with stringent deadlines.
  • Work effectively in both team-oriented and independent settings.
  • Possess a minimum of 2 years of office experience.
  • Demonstrate proficiency in Basic Formatting in Excel, Word, Outlook, and Office 365.
  • Ensure timely completion of projects.
  • Support the Regional Coordinator Manager with departmental initiatives.
  • Participate in site visits and regional gatherings.
  • Compile and disseminate weekly and monthly reports to the Operations team.
  • Prepare and distribute Monday morning reports for site teams.
  • Coordinate travel arrangements for various department leaders.
  • Monitor project progress and follow up on completion.
  • Maintain professional communication with colleagues, management, and external contacts.
  • Uphold confidentiality regarding sensitive information.
  • Assist in organizing the monthly departmental meetings held at corporate and regional offices.

Qualifications:

  • Ability to manage multiple tasks efficiently.
  • Strong attention to detail.
  • Experience with Excel, Word, and Outlook; familiarity with Yardi is advantageous.
  • Experience in supporting multiple executives or department managers.
  • Effective communication skills in a professional context.
  • Capability to work collaboratively and independently.
  • Strong time management skills.
  • Proactive in suggesting improvements to streamline departmental processes.

Physical Requirements:
The physical demands of this role include standing, walking, sitting, using hands for tasks, reaching, climbing stairs, balancing, and occasionally lifting up to 50 pounds.

Additional Information:
We are committed to fostering a diverse workplace. All individuals, regardless of personal characteristics, are encouraged to apply. Our locations maintain a drug-free environment, and pre-employment drug tests and background checks are mandatory.



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