Senior Legal Secretary

1 day ago


San Francisco, California, United States Ogletree Deakins Full time
About the Role

Ogletree Deakins is seeking a highly skilled and experienced Practice Assistant to join our Labor & Employment practice in San Francisco. As a key member of our team, you will provide exceptional administrative support to our attorneys, ensuring the delivery of high-quality legal services to our clients.

Key Responsibilities
  • Document Preparation: Prepare and process correspondence, memoranda, and complex legal documents using word processing and document management software. Independently compose and draft routine cover letters and documents, proofread for accuracy, and prepare revisions and redlines as directed.
  • Mail and Filing: Review and route incoming mail and fax communications, prepare and process outgoing mail and faxes, and maintain paper and electronic files in compliance with internal policies.
  • Calendar Management: Maintain and update calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
  • Timekeeping and Billing: Prepare time entries for assigned attorneys, submit in a timely manner, and prepare expense reimbursement and disbursement requests.
  • General Administrative Support: Provide general administrative support, including preparing and processing new matter documents, receiving and screening phone calls, and coordinating travel arrangements.
Requirements
  • 10+ years of experience as a practice assistant or legal secretary
  • Knowledge of legal terminology, legal documents, and legal processes
  • Accurate typing of at least 70 words per minute
  • Strong computer proficiency in the use of MS Office, document management, time entry, e-filing, and database software
  • Excellent communication skills, written and verbal
  • Understanding of correct grammar, spelling, and punctuation
  • Strong proofreading skills
  • Superior organizational skills, including filing, calendaring, and proofreading
  • Time management skills and ability to work independently as well as with a team
  • Regular predictable attendance
  • Must possess leadership qualities
About Ogletree Deakins

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. We are committed to providing exceptional client service and are dedicated to the importance of diversity within the legal profession. We offer a robust suite of benefits, including paid time off, paid sick leave, a 401(k) matching program, profit sharing, paid holidays, paid parental leave, and more.


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