Family Law Legal Secretary

6 days ago

San Jose, California, United States Hoge Fenton Full time
Job Summary

The Family Law Legal Secretary will provide administrative support to attorneys and paralegals in the firm's Family Law Practice Group. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities
  • Perform secretarial and administrative duties to support attorneys and paralegals in the Family Law Practice Group.
  • Ensure administrative tasks are handled promptly and professionally.
  • Communicate with clients and other parties electronically and by phone at the direction of assigned timekeepers.
  • Greets and assists clients and other visitors to the firm.
  • Creates, formats, proofreads, redlines, and edits drafts of documents.
  • Formats and prepares documents for filing.
  • Schedules and reserves dates for hearings with California Family Court.
  • Maintains attorney calendars and schedules conferences and meetings.
  • Arranges court reporters for hearings and depositions.
  • Responsible for profiling documents into NetDocs following practice group guidelines.
  • Organize exhibits, documents, evidence, briefs, and appendices.
  • Maintains client and administrative files in accordance with firm policies and procedures.
  • Monitor and assist attorneys regarding the status of receivables.
  • Review and approve vendor invoices and ensure they are submitted to accounts payable department.
  • Manage incoming mail process.
  • Coordinate attorneys' travel arrangements.
  • Keeps record of attorney's expenses for submission to Accounting Department.
  • Register attorneys for professional, business development, and continuing education events.
  • Assists with attorney timekeeping, as well as invoice reviewing and processing.
Requirements
  • High School education or equivalent required; Bachelor's degree preferred.
  • At least two years as a family law legal secretary.
  • Strong skills with Microsoft Word, Outlook, Excel, and PowerPoint.
  • Knowledge of legal calendaring required.
  • Knowledge of e-filing in State Courts in Bay Area counties (Santa Clara, Alameda, Contra Costa, San Francisco, San Mateo).
  • Strong word processing skills using Microsoft Word.
  • Strong work ethic.
  • Well organized.
  • Punctual and reliable.
  • Keen attention to detail.
  • Ability to multi-task.
  • Ability to prioritize and manage deadlines.
  • Ability to think critically and analytically in a pressured environment.
  • Strong proofreading skills.
  • Ability to work under pressure of deadlines.
  • Maintains a method of tracking one's own assigned tasks in an effective and systematic manner.
  • Works efficiently and effectively using the firm's systems, software, and procedures.
  • Ability to clearly and effectively communicate with varying levels of people within the organization.
  • Ability to constantly adapt and develop skills as they become necessary.
  • Excellent verbal and written communication skills to interface with attorneys, clients, vendors, court personnel, and other staff members.
  • Practices and fosters an atmosphere of teamwork and cooperation; work productively and cooperatively with other employees.

  • Legal Secretary for Family Law Practice

    1 week ago

    San Jose, California, United States Hoge Fenton Full time

    Hoge Fenton is a prominent law firm located in Silicon Valley, offering a wide array of legal services. We are currently seeking a full-time Family Law Legal Administrative Assistant to join our team in San José.Position OverviewThe primary role involves executing secretarial and administrative functions to assist attorneys and paralegals within the Family...

  • Family Law Legal Support Specialist

    6 days ago

    San Jose, California, United States Hoge Fenton Full time

    Job SummaryThe Family Law Legal Secretary will provide administrative support to attorneys and paralegals in the firm's Family Law Practice Group. The successful candidate will be responsible for performing secretarial and administrative duties, including:Managing client and administrative filesPreparing and editing documents, including administrative...

  • Family Law Legal Administrative Assistant

    6 days ago

    San Jose, California, United States Hoge Fenton Full time

    Job SummaryThe Family Law Legal Secretary will provide administrative support to attorneys and paralegals in the firm's Family Law Practice Group. The successful candidate will be responsible for performing secretarial and administrative duties, including:Managing client matters and ensuring timely completion of tasksCommunicating with clients and other...

  • Family Law Specialist

    5 days ago

    San Jose, California, United States Modern Family Law Full time

    **About Modern Family Law**We are a dynamic and innovative law firm specializing in family law practices. Our team is dedicated to providing exceptional representation and compassionate support to our clients.**Job Summary**We are seeking an experienced Family Law Specialist to join our San Jose office. As a key member of our team, you will be responsible...

  • Senior Family Law Attorney

    2 weeks ago

    San Jose, California, United States Modern Family Law Full time

    Join Modern Family Law: Advance Your Career in Family LawModern Family Law is a distinguished and rapidly expanding legal practice that focuses on family law. We are excited to enhance our skilled team. Committed to excellence, we provide outstanding legal services to our clients while fostering a supportive and collaborative work atmosphere. If you are a...

  • Lead Attorney in Family Law

    2 weeks ago

    San Jose, California, United States Modern Family Law Full time

    Join Modern Family Law: Advance Your Career in Family LawModern Family Law is a distinguished and rapidly expanding legal practice that focuses on family law. We are excited to enhance our skilled team. Committed to delivering exceptional legal services, we foster a supportive and collaborative work atmosphere. If you are a dedicated attorney looking for a...

  • Chief Family Law Practitioner

    2 weeks ago

    San Jose, California, United States Modern Family Law Full time

    Join Modern Family Law: Advance Your Career in Family LawModern Family Law is a distinguished and rapidly expanding legal practice that focuses on family law. We are excited to enhance our skilled team in San Jose. Committed to delivering excellence, we provide outstanding legal services to our clients while fostering a supportive and collaborative...

  • In-House Legal Research Specialist

    6 days ago

    San Jose, California, United States Legal Full time

    We are seeking a highly skilled Legal Research Specialist to join our team in Cupertino, CA. This is a unique opportunity for a litigation paralegal or legal assistant to transition from a firm to an in-house role.Job Responsibilities:Review and respond to emergency requests from law enforcement agencies for customer information within established...

  • Family Law Administrative Coordinator

    2 weeks ago

    San Jose, California, United States Hoge Fenton Full time

    Hoge Fenton is a distinguished law firm based in Silicon Valley, offering a comprehensive range of legal services. We are currently seeking a full-time Family Law Administrative Coordinator to join our team. Position Overview The primary role involves providing secretarial and administrative support to attorneys and paralegals within the Family Law Practice...

  • Family Law Legal Associate

    2 weeks ago

    San Jose, California, United States Jobot Full time

    Family Law Associate Attorney - Engage in Meaningful Cases, Comprehensive Mentorship, Flexible Work OptionsThis opportunity is presented by Jobot.About Us:We are a distinguished legal firm specializing in various facets of Family Law. Our firm is recognized for its commitment to delivering outstanding legal representation and personalized services to our...

  • Family Law Administrative Assistant

    2 weeks ago

    San Jose, California, United States Hoge Fenton Full time

    Hoge Fenton is a prominent law firm based in Silicon Valley, offering a wide array of legal services. We are currently seeking a full-time Family Law Legal Administrative Assistant to join our team in the San José office.Position OverviewThe primary role involves executing secretarial and administrative functions to assist attorneys and paralegals within...

  • Senior Family Law Attorney

    6 days ago

    San Jose, California, United States The Zhou Law Group Full time

    About The Zhou Law GroupThe Zhou Law Group is a leading family law firm dedicated to providing exceptional legal services to clients in California. Our team of experienced attorneys and support staff are committed to delivering professional, efficient, and empathetic solutions to complex family law matters.Job SummaryWe are seeking a highly skilled Senior...

  • Lead Family Law Paralegal

    2 weeks ago

    San Jose, California, United States Seabrook Law Offices Full time

    Job OverviewAbout Seabrook Law Offices Inc.Seabrook Law Offices Inc. is a dedicated family law practice committed to assisting individuals and families in overcoming difficult situations with empathy and integrity. Our goal is to provide clear guidance and support to ensure our clients' rights are safeguarded.Position Summary:The Senior Paralegal plays a...

  • Lead Family Law Paralegal

    1 week ago

    San Jose, California, United States Seabrook Law Offices Full time

    Job OverviewAbout Seabrook Law Offices Inc.Seabrook Law Offices Inc. is a dedicated family law practice committed to guiding individuals and families through difficult situations with compassion and integrity. Our mission is to provide clear and patient support to ensure our clients can safeguard their rights.Position Summary:The Senior Paralegal plays a...

  • Lead Family Law Paralegal

    1 week ago

    San Jose, California, United States Seabrook Law Offices Full time

    Job OverviewAbout Seabrook Law Offices Inc.Seabrook Law Offices Inc. is a dedicated family law practice committed to guiding individuals and families through difficult times with empathy and professionalism. Our goal is to provide clear and supportive assistance to ensure our clients' rights are safeguarded.Position Summary:The Senior Paralegal plays a...

  • Business Law Secretary

    2 weeks ago

    San Diego, California, United States Jobot Full time

    Position OverviewThis role involves providing essential support to attorneys and staff within a corporate legal environment. The ideal candidate will have extensive experience in legal administration and a strong background in corporate law.Key ResponsibilitiesAs a Corporate Legal Secretary, your duties will include:Preparing agendas, meeting materials, and...

  • Litigation Secretary

    1 week ago

    San Diego, California, United States AGG Legal Staffing Full time

    Exciting Opportunity:A prestigious law firm in the United States is seeking an experienced litigation legal secretary for its office.Minimum of 5 years of litigation experience is required.Strong civil litigation knowledge, excellent calendaring and organization skills, attention to detail are essential.The ability to work well independently within a busy...

  • Legal Secretary

    6 days ago

    San Diego, California, United States Wilson Elser Full time

    Job SummaryWe are seeking a highly skilled and experienced Legal Secretary to join our team at Wilson Elser. As a key member of our litigation support team, you will be responsible for providing administrative support to our attorneys and ensuring the smooth operation of our office.Key ResponsibilitiesPrepare and file pleadings and discovery documents with...

  • Family Immigration Legal Assistant

    1 week ago

    San Jose, California, United States Law Offices of Francisco J Barba Full time

    About Us The Law Offices of Francisco J Barba is a well-established legal practice in downtown San Jose, California, dedicated to assisting families with immigration matters. We have a proven track record of success and are committed to providing compassionate and effective legal representation. Position Overview We are seeking a motivated and...

  • Family Law Legal Expert

    2 weeks ago

    San Diego, California, United States Jobot Full time

    Join a Premier Family Law PracticeWe invite you to become a part of our esteemed family law practice, renowned for its commitment to excellence and professional development. We are in search of a qualified Family Law Attorney to manage a diverse array of cases and assist with intricate legal matters. If you are a licensed attorney in California with a strong...