Event Operations Coordinator

1 week ago

Baltimore, Maryland, United States Seakeeper Full time

Event Operations Coordinator - Remote

Sales, Service & Strategy

Minimum Experience: Mid-level

ROLE OVERVIEW

The Event Operations Coordinator is a dynamic role that requires a blend of multitasking and strategic planning. This position is responsible for orchestrating Seakeeper's regional, OEM, Dealer, and tournament event schedules, logistics, and display materials. You will play a crucial role in enhancing our operational effectiveness through the following responsibilities:

KEY RESPONSIBILITIES

  • Collaborate with internal teams to create, maintain, and communicate a comprehensive regional event calendar.
  • Uphold the Seakeeper brand by ensuring high-quality representation at events nationwide.
  • Oversee the approval, booking, negotiation, and contracting of booth spaces to secure optimal placements at events.
  • Manage the execution of regional events, including:
    • Coordinating all show orders, shipping logistics, and travel arrangements.
    • Supervising on-site booth management before, during, and after events, including vendor negotiations and service contracts.
    • Working with external partners to ensure event elements align with brand objectives.
    • Tracking marketing material orders and usage for each event.
    • Facilitating lead collection during events and ensuring timely communication of leads to relevant teams.
  • Coordinate the storage, inventory, shipping, and logistics of Seakeeper's display materials on a national scale.
  • Monitor and adhere to event budgets, ensuring financial efficiency.
  • Develop innovative display equipment and materials.
  • Submit expense reports and purchase orders through the designated financial system.
  • Ensure all events align with corporate and sales strategies, providing constructive feedback on participation.
  • Maintain an updated Display Assets list to track the location of materials as they transition between events.

QUALIFICATIONS

MUST-HAVES:

  • 3-5 years of relevant experience in event coordination.
  • Willingness to travel up to 50% of the time, both domestically and internationally, including availability for some weekends and evenings.
  • Professional demeanor with exceptional organizational skills and responsiveness.
  • Ability to collaborate effectively with various teams, both internally and externally.
  • Experience in project management and handling multiple concurrent projects.
  • Ability to maintain composure and a positive attitude in fast-paced, changing environments.
  • Self-motivated with strong integrity and excellent time management skills.
  • Proficient problem solver who takes pride in delivering quality work.

NICE-TO-HAVES:

  • Background in the marine industry or a passion for boating.
  • Familiarity with project management tools such as Wrike.
  • Experience with lead generation tools like Lead Liaison.

YOUR TEAM

Join a small, dedicated marketing team that values collaboration and innovation. Our team supports various departments, including Sales, Service, Engineering, and HR, with a shared commitment to excellence and a proactive approach to challenges.

WHY WORK WITH US?

At Seakeeper, we pride ourselves on our extraordinary products and our exceptional team. We believe in empowering our employees to contribute meaningfully to our goals. Our fast-paced environment encourages creativity and continuous improvement, making every day an opportunity for growth.

ABOUT SEAKEEPER

Seakeeper is dedicated to enhancing the boating experience by creating innovative products that eliminate boat roll, allowing for a more enjoyable time on the water. We are committed to building a workplace that attracts talented individuals who share our vision.

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