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Administrative Coordinator
2 months ago
Position Overview:
The Administrative Officer plays a crucial role in enhancing the efficiency of the department by managing a variety of administrative tasks. This position requires a proactive individual who can effectively support the head of the agency in their complex administrative responsibilities.
Compensation:
Min Hourly Rate($): 30.03
Max Hourly Rate($): 30.03
Qualifications:
- Bachelor's degree
- Experience in a role such as a staff assistant to an agency head or in a technical capacity within a large organization focused on administrative studies and analyses.
- Alternatively, a combination of education and experience that is substantially equivalent to the above.
Essential Skills:
- Understanding of public administration principles and practices.
- Proficient in modern office management techniques, with the ability to supervise and coordinate administrative support staff.
- Capable of preparing comprehensive reports, findings, and recommendations.
- Ability to articulate ideas clearly in written and spoken formats, including delivering speeches.
- Strong time management skills, with the capacity to multitask and prioritize effectively.
- Detail-oriented with excellent problem-solving abilities.
- Exceptional written and verbal communication skills, alongside strong organizational capabilities.
- High proficiency in MS Office applications: PowerPoint, Excel, Word, and Outlook.
Key Responsibilities:
- Assist the department head by managing complex administrative duties related to the agency's primary functions.
- Conduct operational procedure analyses and compile detailed reports with findings and recommendations.
- Collaborate with the Division of Methods, Research, and Office Services to implement approved procedural changes.
- Engage in public relations activities, including drafting news releases and conducting community outreach to promote agency programs.
- Support the preparation of the agency's annual budget through administrative tasks and research.
- Oversee the performance of staff providing administrative support in areas such as personnel, budget, and supplies.
- Facilitate workflow coordination among various agency units.
- Manage the allocation of space, equipment, and personnel to optimize work processes.
- Handle significant volumes of routine and complex clerical tasks essential for operational functions.
- Review and assess administrative procedures and processes, making recommendations for efficiency improvements.
- Act as a liaison with Payroll to resolve timesheet discrepancies and ensure accuracy.
- Review quarterly variance reports for accuracy.
- Perform additional related duties as assigned.
Equal Opportunity Employer:
Rose International is committed to equal employment opportunities for all qualified applicants, regardless of race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Additional Information:
For further details on employment benefits and pay equity laws, please refer to the appropriate resources.
