Administrative Coordinator, Philosophy Department

1 day ago

Providence, Rhode Island, United States Providence College Full time
Job Summary

We are seeking an experienced Administrative Coordinator to provide administrative support to the Department Chair and the Director of Phi Sigma Tau. The successful candidate will be responsible for managing the department budget, preparing reimbursement and remittance forms, and processing payments. Additionally, they will assist with producing the department schedule of courses, managing non-academic decisions, and coordinating with various departments and offices.

Key Responsibilities
  • Manage the department budget, including expenditures for department supplies, academic and student events, office furniture, and speaker honoraria.
  • Prepare reimbursement and remittance forms for approval and process payments.
  • Assist with producing the department schedule of courses, ensuring that each course is covered by a suitable faculty member without overlap.
  • Coordinate with various departments and offices, including DWC, WGS, PSP, and HUM, to ensure cross-listed coverage.
  • Create and maintain the department website, including social media updates for events and opportunities.
  • Serve as an internal resource on departmental administrative procedures, traditions, and rules.
  • Act as a front-line respondent for student questions regarding courses, registration, events, and professor availability.
  • Proctor exams, pre-register majors and minors, and over-enroll with the permission of the Chair.
  • Manage budget, room reservations, refreshments, and accommodations for student activities.
  • Sort, distribute, and route department mail, and greet visitors and answer phones.
  • Support department faculty in setting up various events, including travel arrangements, accommodations, budgeting, and remittance.
  • Assist the Chair with hiring of ordinary, visiting, and adjunct faculty.
  • Prepare, preserve, and maintain records, files, and databases, including student records, faculty tenure and promotion files, and financial records.
Requirements
  • Associate's Degree from an accredited institution required.
  • Three to five years' of administrative or office manager experience, preferably in an academic or higher education setting.
  • Working knowledge of MS Word, Excel, Outlook, WordPress, and introductory website design.
  • Excellent organizational and communications skills.
  • Flexibility, initiative, and good judgment.
  • Ability to interact with a variety of personalities.
Benefits

Providence College offers a comprehensive range of benefits to eligible employees, including health, dental, 403b retirement plan, flexible benefits plan, tuition benefits, employee assistance plan, college-paid basic life insurance, and long-term disability insurance.

  • Administrative Coordinator

    2 days ago

    Providence, Rhode Island, United States LifeSpan Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Miriam Hospital in Providence, RI. As an Administrative Assistant, you will provide administrative support to our department, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPrepare and edit a variety of materials,...

  • Administrative Coordinator

    4 weeks ago

    Providence, Rhode Island, United States Lifespan Health System Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Lifespan Health System. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our organization.Key ResponsibilitiesProvide administrative support to senior-level staff, including preparing...

  • Administrative Coordinator

    4 weeks ago

    Providence, Rhode Island, United States Brown University Full time

    Job SummaryBrown University seeks a highly organized and detail-oriented Administrative Coordinator to support the Department of Computer Science. The successful candidate will provide administrative and financial assistance for faculty and staff, plan and maintain financial responsibility for high-profile events, and work closely with the Graduate School...

  • Administrative Coordinator

    2 weeks ago

    Providence, Rhode Island, United States State of Rhode Island Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the State of Rhode Island. In this role, you will be responsible for processing applications and permits, providing exceptional customer service, and maintaining accurate records.Key ResponsibilitiesProcess and review applications and permits for...

  • Administrative Coordinator

    4 weeks ago

    Providence, Rhode Island, United States Hub Technology Group Full time

    Job SummaryHub Technology Group is seeking a highly skilled Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including calendaring, document management, front desk support, scheduling, and clerical duties.Key ResponsibilitiesProvide administrative support to...

  • Administrative Coordinator

    3 weeks ago

    Providence, Rhode Island, United States LifeSpan Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at LifeSpan. The successful candidate will provide administrative support to our management team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the management team, including preparing reports, presentations,...

  • Administrative Coordinator

    1 month ago

    Providence, Rhode Island, United States LifeSpan Full time

    Job Title: Administrative Assistant at LifeSpanWe are seeking an experienced Administrative Assistant to join our dynamic team at LifeSpan in Providence, RI.Perform various administrative tasks under general supervision, ensuring seamless day-to-day operations.Qualifications include an Associate's Degree or relevant experience in a business administration...

  • Administrative Coordinator

    4 weeks ago

    East Providence, Rhode Island, United States University Orthopedics Full time

    Job Title: Administrative Assistant/Surgical CoordinatorJob Summary:University Orthopedics is seeking a highly organized and detail-oriented Administrative Assistant/Surgical Coordinator to join our team. This role will be responsible for coordinating surgical cases, ensuring accurate patient registration and scheduling, and providing exceptional customer...

  • Administrative Coordinator

    3 weeks ago

    Providence, Rhode Island, United States The Hire Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.Responsibilities:* Handle and coordinate active calendars* Schedule and confirm meetings* Ensure file...

  • Healthcare Administrative Coordinator

    1 month ago

    Providence, Rhode Island, United States HopeHealth Full time

    Position OverviewAbout the RoleHopeHealth is in search of a skilled Clinical Administrative Assistant to support its operations within the hospice and palliative care sector.The Clinical Administrative Assistant plays a crucial role in presenting a positive, warm, and professional image while assisting in the coordination and support of patient care...

  • Administrative Coordinator

    2 weeks ago

    Providence, Rhode Island, United States UFP Technologies Full time

    About UFP TechnologiesUFP Technologies is a global leader in the design, development, and manufacture of class III medical device packaging primarily for catheters and guidewires.Our experience in packaging, assembly, and distribution encompasses multiple continents and the largest medical device companies in the world.We offer a competitive benefits...

  • Administrative Coordinator

    5 days ago

    Providence, Rhode Island, United States UFP Technologies Full time

    About UFP TechnologiesUFP Technologies is a global leader in the design, development, and manufacture of class III medical device packaging primarily for catheters and guidewires.Our experience in packaging, assembly, and distribution encompasses multiple continents and the largest medical device companies in the world.We offer a competitive benefits...

  • Administrative Coordinator

    5 days ago

    Providence, Rhode Island, United States UFP Technologies Full time

    About the RoleContech Medical, a UFP Technologies company, is a global leader in the design, development, and manufacture of class III medical device packaging primarily for catheters and guidewires. Our experience in packaging, assembly, and distribution encompasses multiple continents and the largest medical device companies in the world.We offer a...

  • Administrative Coordinator

    5 days ago

    Providence, Rhode Island, United States eTeam Full time

    Administrative Assistant RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at eTeam. As an Administrative Assistant, you will provide administrative support to our team members, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to individual or groups, including...

  • Administrative Assistant/Surgical Coordinator

    2 weeks ago

    East Providence, Rhode Island, United States University Orthopedics Full time

    Job Title: Administrative Assistant/Surgical CoordinatorAt University Orthopedics, we are seeking a highly organized and detail-oriented Administrative Assistant/Surgical Coordinator to join our team.Key Responsibilities:Contact patients to schedule appointments, review medical history, and discuss preoperative testing and education.Ensure accurate and...

  • Medical Office Coordinator

    1 month ago

    East Providence, Rhode Island, United States Randstad Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Randstad. As a Medical Office Coordinator, you will play a critical role in ensuring the financial processes related to patient services are accurate and efficient.Key ResponsibilitiesFinancial Process Management: Manage patient financial processes...

  • Administrative Coordinator

    2 weeks ago

    Providence, Rhode Island, United States The Hire Full time

    Job SummaryThe ideal candidate will possess high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure success in this multi-faceted role.Key ResponsibilitiesCoordinate and manage active calendarsSchedule and confirm meetings with...

  • Grant and Financial Coordinator

    3 weeks ago

    Providence, Rhode Island, United States Abacus Service Corporation Full time

    Job SummaryWe are seeking a highly skilled and experienced Financial Coordinator to join our team at Abacus Service Corporation. The successful candidate will be responsible for providing financial management and coordination services for sponsored projects, ensuring compliance with regulatory requirements and company policies.Key ResponsibilitiesFinancial...

  • Senior Management Analyst

    3 weeks ago

    Providence, Rhode Island, United States Department of the Treasury Full time

    About the RoleWe are seeking a highly skilled Senior Management Analyst to join our team at the Department of the Treasury. As a key member of our organization, you will be responsible for planning, coordinating, and evaluating the work of subordinates, as well as providing guidance and advice on administrative matters.Key ResponsibilitiesPlan and coordinate...

  • Administrative Support Specialist

    2 days ago

    Providence, Rhode Island, United States HonorVet Technologies Full time

    Job Title: Office AssistantJob Summary:We are seeking a highly organized and detail-oriented Office Assistant to join our team at HonorVet Technologies. The successful candidate will provide administrative support to our academic department, ensuring the smooth operation of our office.Key Responsibilities:Provide receptionist services, including answering...