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Senior Facilities Administrative Specialist

2 months ago

Menlo Park, California, United States AVE Medtronic Vascular Inc Full time

Position Overview

The Senior Facilities Administrative Specialist role is crucial in ensuring the operational excellence of facilities management. This position is designed for individuals who demonstrate a commitment to quality and compliance in all activities related to facilities equipment and instruments.

Key Responsibilities

  • Oversee the implementation of Building Management System (BMS) projects and manage computerized maintenance management systems.
  • Coordinate day-to-day activities while fostering strong partnerships with technical teams, including Project Managers and Engineers.
  • Serve as a point of contact for troubleshooting project-related issues and support during audits.
  • Plan and schedule modifications to facilities, providing estimates for equipment, labor, and materials.
  • Manage relationships with service providers to ensure high-quality service delivery.
  • Review pest control and cleaning records to ensure compliance with established procedures.
  • Participate as a Subject Matter Expert (SME) during internal and external audits.
  • Develop validation plans and protocols for facilities equipment and utilities.
  • Generate and execute necessary documentation for equipment qualification.
  • Utilize metrics to gather quantitative data for project assessments.
  • Address non-conformance issues related to facility tooling and equipment.
  • Contribute to continuous improvement initiatives within maintenance processes.

Qualifications

To be considered for this role, candidates should possess:

  • A Bachelor's degree.
  • A minimum of 7 years of relevant experience in Facilities, Quality, or a Regulated Industry, or an advanced degree with 5 years of experience.

Preferred Qualifications

Ideal candidates will have:

  • A degree in Mechanical, Electrical, or Chemical Engineering.
  • 5+ years of experience in the Medical Device or Pharmaceutical sectors.
  • Familiarity with Facilities Maintenance principles and the ability to interpret electrical and mechanical drawings.
  • Planning skills relevant to verification and validation activities.
  • Knowledge of ISO Class Cleanroom Environments and cGMP principles.
  • Strong communication skills, both written and verbal.
  • Understanding of EH&S fundamentals and OSHA requirements.

Physical Requirements

The physical demands of this role include regular mobility and the ability to interact with a computer and communicate effectively with colleagues.

Compensation and Benefits

AVE Medtronic Vascular Inc offers a competitive salary and a flexible benefits package designed to support employees at various stages of their careers.

Company Overview

AVE Medtronic Vascular Inc is committed to advancing global healthcare technology and addressing the most pressing health challenges through innovative solutions.