Administrative Support Specialist

2 days ago


Menlo Park, California, United States Davis Polk & Wardwell LLP Full time
Job Summary

We are seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our lawyers and managerial staff. The ideal candidate will possess excellent communication skills, a strong work ethic, and the ability to work collaboratively in a fast-paced environment.

Key Responsibilities
  • Provide administrative support to lawyers and managerial staff, including creating and revising correspondence, managing calendars, and making travel arrangements.
  • Answer and place telephone calls, take accurate messages, and review electronic and physical mail.
  • Establish and maintain accurate records, including filing documents and tracking payments.
  • Prepare client bills and track financials related to billing invoices.
  • Provide records management support and maintain confidentiality of all firm and client documentation.
Requirements
  • Associate Degree or higher.
  • 1 to 5 years' experience as an administrative assistant or paralegal.
  • Proficient in MS Word, Excel, PowerPoint, and Outlook.
  • Strong interpersonal skills and ability to work collaboratively with lawyers and staff.
  • Excellent written and verbal communication skills.
  • Ability to type with speed and accuracy and proofread typed material for errors.
What We Offer

Davis Polk & Wardwell LLP offers a competitive salary and comprehensive benefits package, including a base salary range of $85,000 - $135,000. We are an equal opportunity employer and welcome applications from diverse candidates.



  • Menlo Park, California, United States Insight Global Full time

    Administrative Support SpecialistWe are seeking an experienced Administrative Support Specialist to join our team at Insight Global. The successful candidate will provide administrative and clerical support to relieve department managers, directors, or staff of administrative details.Key Responsibilities:Provides administrative and clerical support to...


  • Menlo Park, California, United States Insight Global Full time

    A health care client in the Bay Area is seeking an Administrative Support Specialist to provide administrative and clerical support to relieve department managers, directors, or staff of administrative details.Key Responsibilities: Provides administrative support to department managers, directors, or staff Coordinates messages, appointments, and information...


  • Menlo Park, California, United States Insight Global Full time

    Administrative Assistant OpportunityA healthcare client in the Bay Area is seeking an experienced Administrative Assistant to provide administrative and clerical support to their team. The successful candidate will be responsible for:Key Responsibilities:Providing administrative support to relieve department managers and directors of administrative...


  • Menlo Park, California, United States Insight Global Full time

    A healthcare client in the Bay Area is seeking an Administrative Assistant to provide support to their team on a 6-month contract-to-hire basis.Key Responsibilities:• Provide administrative and clerical support to relieve department managers and directors of administrative details.• Coordinate messages, appointments, and information for callers, maintain...


  • Menlo Park, California, United States Insight Global Full time

    A healthcare client in the Bay Area is seeking an Administrative Assistant to provide support to their team on a 6-month contract-to-hire basis.Key Responsibilities:Provide administrative and clerical support to relieve department managers and directors of administrative details.Coordinate messages, appointments, and information for callers, maintain file...


  • Menlo Park, California, United States Career Group Full time

    Executive Support Specialist OpportunityCareer Group is seeking a highly organized and detail-oriented Executive Support Specialist to provide administrative support to a principal and their team of investment professionals in a dynamic work environment.Key Responsibilities:Manage and coordinate the principal's and team's schedules, arranging meetings and...


  • Huntington Park, California, United States TalentOne Recruitment & Staffing Full time

    Talent One Recruitment and Staffing is seeking an Administrative Support Specialist for a local distribution company near Vernon. Summary: As an Administrative Support Specialist, you will provide essential clerical and administrative support to ensure smooth daily operations and contribute to the overall success of the organization. Required...


  • Huntington Park, California, United States TalentOne Recruitment & Staffing Full time

    Talent One Recruitment and Staffing is seeking an Administrative Support Specialist to join their team. As an Administrative Support Specialist, you will be responsible for performing a variety of administrative tasks to support the success of the company.**Key Responsibilities:*** Provide administrative support to the team, including answering phones,...


  • Menlo Park, California, United States Williams Lea Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Williams Lea. As an Office Support Specialist, you will be responsible for providing daily back office services to our clients and teams, including reprographics, mail services, and other administrative tasks.Key ResponsibilitiesPerform daily office...


  • Menlo Park, California, United States Williams Lea Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Williams Lea. As an Office Support Specialist, you will be responsible for providing daily back office services to our clients and teams, including reprographics, mail services, and other administrative tasks.Key Responsibilities:Utilize logs for...


  • Buena Park, California, United States AMADA Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at AMADA. The successful candidate will be responsible for providing administrative support to the Sales Department, handling various clerical and administrative tasks, and utilizing office software applications to perform a variety of administrative activities.Key...

  • IT Support Specialist

    3 weeks ago


    Menlo Park, California, United States Financial Services IT Full time

    Job Title: IT Support SpecialistWe are seeking a highly skilled IT Support Specialist to join our team in Menlo Park. As an IT Support Specialist, you will be responsible for providing technical support to our employees, ensuring that they have the necessary tools and resources to perform their jobs efficiently.Key Responsibilities:Provide technical support...


  • Baldwin Park, California, United States APN Software Services Inc Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at APN Software Services Inc. The successful candidate will provide administrative support to multiple supervisors, performing a variety of tasks including fielding phone calls, receiving and directing visitors, typing, filing, and faxing.Key ResponsibilitiesProvide...


  • Menlo Park, California, United States Jobot Full time

    Job Opportunity: Onsite IT Support SpecialistA leading financial services firm is seeking a highly skilled IT support specialist to provide onsite assistance for a 3-week project. The ideal candidate will have 2-3 years of experience in IT system administration and excellent in-person communication skills.Project Details:Duration: 3 weeksOnsite presence...


  • Canoga Park, California, United States LHH Recruitment Solutions Full time

    Job OverviewOur client is seeking an Administrative Support Specialist to provide comprehensive administrative assistance across various departments. The successful candidate will play a vital role in supporting office operations by managing incoming and outgoing mail, maintaining inventory levels, and ensuring office areas remain clean and...


  • Menlo Park, California, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThis Peer Support Apprentice position is a unique opportunity for a Veteran to develop their skills and become a certified Peer Specialist. As a member of the interdisciplinary team, you will work closely with physicians and other professionals to provide therapeutic and supportive services to Veterans.ResponsibilitiesAssist Veterans in...

  • IT Support Specialist

    2 months ago


    Menlo Park, California, United States Option 1 Staffing Services, Inc. Full time

    IT Support SpecialistLong Term Contract OpportunityLocation: RemoteCompensation: $40 - $43/hourOption 1 Staffing Services, Inc. is currently seeking an IT Support Specialist to collaborate with our Service Desk and Desktop Engineering teams. This role involves providing hardware, software, and other technology services to ensure seamless operations for our...

  • IT Support Specialist

    2 months ago


    Menlo Park, California, United States Option 1 Staffing Services, Inc. Full time

    IT Support SpecialistLong Term Contract OpportunityLocation: RemoteCompensation: $40 - $43/hourOption 1 Staffing Services, Inc. is currently seeking an IT Support Specialist to collaborate with the Service Desk and Desktop Engineering teams. This role involves providing assistance with hardware, software, and various services to ensure the delivery of...


  • Canoga Park, California, United States Omar Soudani - State Farm Agent Full time

    Job OverviewPOSITION SUMMARY:Omar Soudani - State Farm Agent is on the lookout for a detail-oriented and proactive individual to take on administrative responsibilities and assist insurance agents in maintaining and acquiring clients. As an Administrative Support Specialist within our agency, your meticulousness, commitment to customer relations, and...


  • Menlo Park, California, United States Exponent Inc. Full time

    About Exponent: Exponent is a leading engineering and scientific consulting firm that solves complex challenges for its clients. We empower our clients with innovative solutions that create a safer, healthier, and more sustainable world.We are seeking a Systems Support Specialist to join our Information Technology team in Menlo Park, CA. In this role, you...