Administrative Support Specialist

2 days ago

Menlo Park, California, United States Insight Global Full time

A healthcare client in the Bay Area is seeking an Administrative Assistant to provide support to their team on a 6-month contract-to-hire basis.


Key Responsibilities:

• Provide administrative and clerical support to relieve department managers and directors of administrative details.
• Coordinate messages, appointments, and information for callers, maintain file systems, and manage office supplies and mail.
• Research, compile, and proof word processing assignments, operate automated office equipment, and perform various functional tasks.

Duties Involved:

• Answer, screen, and transfer inbound phone calls, receive and direct visitors and clients, and perform general clerical duties.
• Maintain electronic and hard copy filing systems, retrieve documents, handle requests for information and data, and resolve administrative problems and inquiries.
• Prepare written responses to routine inquiries, prepare and modify documents, schedule and coordinate meetings, appointments, and travel arrangements, and prepare agendas for meetings and schedules.
• Sort and distribute incoming correspondence, maintain office supply inventories, coordinate maintenance of office equipment, and perform other related tasks.

Requirements:

• 5+ years of experience as an administrative assistant or related field.
• Heavy calendar management experience and proficiency in Microsoft Office suite applications, including Excel, PowerPoint, and Outlook.
• Strong organizational and communication skills, with the ability to work in a fast-paced environment and maintain confidentiality as needed.

About Insight Global:

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. We are committed to providing a workplace that is free from discrimination and harassment, and where all employees feel valued, respected, and supported. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to.

We are an equal opportunity employer and welcome applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all employees, and we believe that diversity and inclusion are essential to our success. We are proud to be an equal opportunity employer and welcome applications from candidates of all backgrounds and experiences.

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