QuickBooks Office Administrator

7 days ago


Rochester, Minnesota, United States The Reserves Network Inc Full time

**Job Summary:**

We are seeking a detail-oriented and organized QuickBooks Office Administrator to join our team as a Financial Operations Specialist. This role is integral to our finance team and involves managing financial data, handling billing, and supporting overall office operations.

The successful candidate will combine financial, administrative, and payroll responsibilities, offering an opportunity to contribute meaningfully to the organization's success.

**Responsibilities:**

  • Financial Management:
  • Record and maintain accurate financial transactions in QuickBooks.
  • Manage accounts payable and receivable, ensuring timely payments and collections.
  • Reconcile bank and credit card statements and other financial accounts.
  • Prepare financial reports (monthly, quarterly, and yearly).
  • Assist with budget tracking and expense management.
  • Administrative Support:
  • Perform general office duties including answering phones, filing, and ordering supplies.
  • Assist with scheduling, coordinating meetings, and organizing company events.
  • Maintain digital and physical filing systems.
  • Payroll and HR Support:
  • Process employee payroll in QuickBooks and maintain accurate payroll records.
  • Reporting and Analysis:
  • Generate and distribute weekly and monthly financial and administrative reports.
  • Collaborate with the finance team to ensure compliance with financial procedures.

**Requirements:**

  • A high school diploma or GED is required; an Associate's or Bachelor's degree in accounting or business administration is preferred.
  • The ideal candidate will have 2+ years of experience with QuickBooks, bookkeeping, or accounting.

**Competencies:**

  • Proficiency in QuickBooks and Microsoft Office Suite (especially Excel).
  • Excellent organizational and multitasking skills.
  • Strong communication skills and attention to detail.
  • Ability to work independently and prioritize tasks effectively.

**Estimated Salary:** $18.00-$22.00 per hour.

**Benefits and Perks:**

  • Competitive pay.
  • Health, vision, and dental insurance plans.
  • Opportunities for internal growth.
  • Collaborative company culture with a supportive work environment.

This position offers a unique opportunity to work with a veteran-founded and family-owned company that values diversity and encourages applicants from all backgrounds to apply. We foster an environment of respect, integrity, and trust in every aspect of employment.



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