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Invoice Processing Administrator

2 months ago

Dallas, Texas, United States Cleaver-Brooks Sales and Service, Inc. Full time
Job Overview

Cleaver-Brooks Sales and Service is seeking a Billing Administrator to become a vital part of our team. The Billing Administrator will oversee essential billing operations, which include initiating jobs, generating invoices, processing credits, and managing daily administrative tasks while coordinating various office functions as required.

Salary Information: Any salary estimation specified in this job board may or may not align with our organization's pay philosophy. Candidates are encouraged to connect with a Talent Acquisition Partner for further details.

Location: Dallas, TX

Key Responsibilities:
  • Generate invoices for customers across multiple locations.
  • Process credit memos for various sites.
  • Collaborate with the Accounts Receivable Department to maintain Customer Master Files.
  • Assist in the collection of overdue customer accounts.
  • Input invoices into customer invoicing platforms.
  • Submit invoices via electronic data interchange.
  • Maintain both digital and physical job records.
  • Prepare digital job packages for accounting software.
  • Report invoicing metrics to the administrative manager.
  • Record man hours in weekly tracking spreadsheets and accounting software.
  • Support project audits as necessary across multiple locations.
  • Work collaboratively with a billing team across three locations.
Qualifications:

Education:

  • High School Diploma or equivalent.

Experience:

  • At least 3 years in an administrative role or a similar position.
  • Proficiency in MS Word and Excel, with a strong ability to learn new computer-based tools.
  • Experience with SAP or similar systems is preferred.
  • Knowledge of IFS is an advantage.
Physical Requirements:

This role requires regular speed and accuracy in operating office equipment, along with a moderate level of physical exertion.

Work Environment:

Typical office conditions apply, with occasional exposure to plant, shop, or field environments, which may present slightly disagreeable features.

Employee Benefits:
  • Competitive salary structure.
  • Comprehensive benefits package, including medical, dental, vision, maternity support, and voluntary medical benefits.
  • Cash matching 401(k) plan.
  • Employee assistance program (EAP).
  • Pet insurance options.
  • Employee discount program.
  • Tuition assistance for further education.
  • Paid time off along with 11 paid holidays.
About Cleaver-Brooks Sales & Service:

Cleaver-Brooks Sales and Service, Inc. (CBSS) is a leading provider of fully integrated boiler and burner systems. We offer a comprehensive range of services, including new equipment, installation, rentals, retrofits, repairs, parts, and service. Our mission is to deliver efficient, reliable, safe, and environmentally sustainable solutions that set us apart in the industry. We operate 24/7, driven by customer needs.

This description outlines the general nature of the tasks and responsibilities associated with this position. It is not intended to be an exhaustive list of specific duties and responsibilities, nor does it limit management's right to assign, direct, and control the specific duties of individuals in this role. The Company reserves the right to modify this document as deemed appropriate.