Project Coordinator

1 week ago

Martinez, California, United States EMCOR Government Services Full time

COMPANY OVERVIEW

EMCOR Government Services is a leading provider of mechanical and electrical construction and facilities services. Our commitment to quality, value, and service has been the cornerstone of our success since our inception. We leverage our extensive local project experience and the robust resources of EMCOR to meet a diverse range of electrical construction needs.

POSITION SUMMARY

The Project Assistant role at EMCOR Government Services is essential for supporting the project management team and ensuring smooth operations. This position reports directly to the Project Assistant Team Lead and collaborates closely with project management and field teams. The Project Assistant plays a vital role in delivering administrative support that contributes to the successful execution of projects and enhances customer satisfaction.

KEY RESPONSIBILITIES

Document Management

  • Assist in the establishment and maintenance of comprehensive project document controls.
  • Support project initiation and closure meetings, including organizing agendas and documenting meeting minutes.
  • Process changes to project drawings and communicate necessary information to field and project teams.
  • Facilitate the creation and response to requests for information.
  • Collaborate with project teams to compile and manage submittals and track product approvals.
  • Gather and organize all project close-out documentation in accordance with client requirements.

Financial Oversight

  • Manage project billing processes, including schedules of values, time and material billing, and compliance documentation.
  • Collect and submit necessary compliance documents as required by the project.
  • Assist subcontractors with monthly billing and ensure compliance with documentation requirements.
  • Work with project teams to address requests for proposals stemming from potential changes.
  • Generate and track potential change orders for approval.
  • Process changes to prime contracts and associated subcontract modifications as needed.

General Duties

  • Quickly acquire and apply knowledge of commercial practices and technical skills.
  • Work independently while effectively managing assigned tasks.
  • Evaluate assignments and propose improvements where applicable.
  • Maintain excellent organizational skills and a positive demeanor under pressure.
  • Adhere to all company policies, procedures, and safety protocols.
  • Comply with EMCOR's core values and ethical standards.
  • Availability to work full-time with occasional travel to job sites as necessary.

REQUIRED SKILLS AND QUALIFICATIONS

  • Ability to work collaboratively across departments with a strong team-oriented mindset.
  • Exceptional organizational and record-keeping skills.
  • Self-driven with a keen attention to detail and the ability to prioritize tasks effectively.
  • Capability to manage multiple responsibilities and meet daily deadlines.
  • Customer-focused approach with a commitment to meeting client expectations.
  • Strong communication skills, both written and verbal.
  • Professional appearance and demeanor representing the company effectively.

PREFERRED EDUCATION AND EXPERIENCE

  • 1-3 years of relevant experience in supporting commercial construction projects.
  • High school diploma or GED is required; an associate degree in a related field may substitute for experience.
  • Familiarity with project phases from preconstruction to close-out is advantageous.

TECHNICAL SKILLS

  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
  • Experience with Adobe Acrobat.
  • Knowledge of project document control software is a plus.

LANGUAGE PROFICIENCY

Effective communication skills in English are essential for collaboration with various stakeholders, including customers, employees, and contractors.

WORK ENVIRONMENT

This position primarily operates in a standard office environment, with occasional travel to job sites. The role requires the ability to sit for extended periods, engage in verbal communication, and utilize a computer for various tasks.

COMPENSATION AND BENEFITS

EMCOR Government Services offers a competitive salary and a comprehensive benefits package, including medical, dental, vision, and retirement plans.

NOTE: This job description is not exhaustive and may be subject to change to meet the evolving needs of the organization.

  • Project Coordinator

    1 week ago

    Martinez, California, United States EMCOR Government Services Full time

    COMPANY OVERVIEWEMCOR Government Services is a premier provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Our commitment to quality and service has established us as a leader in the industry. We leverage our extensive local project experience and collaborative labor...

  • Project Coordinator

    1 week ago

    Martinez, California, United States EMCOR Government Services Full time

    COMPANY OVERVIEWEMCOR Government Services is a leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Our commitment to value, quality, and service has established our reputation in the industry. We leverage our extensive local project experience and collaborative...

  • Project Coordinator

    1 week ago

    Martinez, California, United States EMCOR Government Services Full time

    COMPANY OVERVIEWEMCOR Government Services is a prominent subsidiary of EMCOR Group, Inc., a global leader in mechanical and electrical construction, as well as facilities services, encompassing planning, consulting, and operations and maintenance. Since its inception, EMCOR has been synonymous with value, quality, and service. Our success is deeply rooted in...

  • Project Coordinator

    1 week ago

    Martinez, California, United States EMCOR Government Services Full time

    COMPANY OVERVIEWEMCOR Government Services is a premier provider of mechanical and electrical construction and facilities services, delivering planning, consulting, and operational support. With a legacy of excellence, we are committed to quality and service, leveraging our extensive experience and financial strength to meet diverse project needs.POSITION...

  • Engineering Project Coordinator

    2 weeks ago

    Martinez, California, United States PTS Advance Full time

    PTS Advance is in search of an Engineering Scheduler to assist the Engineering Department in the development and execution of projects. This role encompasses the implementation of standard practices in budgeting, forecasting, cost management, earned value analysis, and change management throughout the project lifecycle.- Local candidates...

  • Environmental Project Manager

    2 weeks ago

    Martinez, California, United States Volt Full time

    Don't miss out on your chance to make a difference! Volt is actively seeking an Environmental Project Manager to join our team. As an Environmental Project Manager, your primary responsibilities will include: Leading the execution of environmental restoration initiatives, ensuring compliance with all project specifications and regulations.Overseeing multiple...

  • Environmental Project Manager

    1 week ago

    Martinez, California, United States EngineeringRemediation Resources Group, Inc. Full time

    At Engineering/Remediation Resources Group, Inc., we recognize that our projects are vital, and the key to our success lies in our talented workforce. Our team brings the expertise, dedication, and enthusiasm that drive every project forward. We are committed to providing an environment that fosters professional and personal growth.We offer a range of...

  • Environmental Project Superintendent

    1 week ago

    Martinez, California, United States Essel Full time

    Join Essel as an Environmental Remediation SuperintendentPosition OverviewEssel is seeking a committed professional to oversee our environmental remediation initiatives. The successful candidate will possess exceptional organizational and leadership abilities to guarantee that projects are executed efficiently, adhering to all stipulated guidelines and...

  • Lead Superintendent for Remediation Projects

    2 weeks ago

    Martinez, California, United States Essel Full time

    Join Essel as a Project Superintendent for Environmental InitiativesPosition OverviewEssel is seeking a committed professional to oversee our environmental remediation initiatives. The successful candidate will possess exceptional organizational and leadership abilities to guarantee that projects are executed efficiently, adhering to timelines and budget...

  • Environmental Project Supervisor

    2 weeks ago

    Martinez, California, United States EngineeringRemediation Resources Group, Inc. Full time

    At Engineering/Remediation Resources Group, Inc., we recognize that our projects are pivotal, and the most essential element for success is our workforce. Our team brings the expertise, dedication, and enthusiasm that form the foundation of every project we undertake. This is why we offer the challenges and motivation necessary for our employees to advance...

  • Environmental Remediation Project Manager

    4 days ago

    Martinez, California, United States Essel Full time

    Job SummaryEssel is seeking an experienced Environmental Remediation Project Manager to lead our environmental remediation projects. The successful candidate will have a strong background in project management, environmental remediation, and team leadership.Key ResponsibilitiesProject OversightManage multiple environmental remediation projects with minimal...

  • Communications Coordinator

    2 weeks ago

    Martinez, California, United States Emcor Inc Full time

    POSITION OVERVIEW The Marketing Specialist at Emcor Inc. will play a pivotal role in orchestrating both corporate and client-focused communications while developing and sustaining marketing channels for the organization. KEY RESPONSIBILITIESExecute strategic initiatives and tactical actions aimed at enhancing brand visibility and acquiring leads; assist...

  • Health Services Systems Analyst II

    6 hours ago

    Martinez, California, United States Bayside Solutions Full time

    About the RoleWe are seeking a highly skilled Health Services Systems Analyst II to join our team at Bayside Solutions, Inc. as a key member of our healthcare IT team.Key ResponsibilitiesProject Management: Coordinate and document significant aspects of projects and processes, develop system modification or replacement proposals, and create and maintain...

  • Health Services IT Manager

    3 days ago

    Martinez, California, United States Bayside Solutions Full time

    Job SummaryWe are seeking a highly skilled and experienced Health Services IT Manager to join our team at Bayside Solutions, Inc. As a key member of our organization, you will be responsible for managing an independent information technology workgroup and serving as a project lead on information technology projects within the Health Services Information...

  • Site Manager for Environmental Remediation

    1 week ago

    Martinez, California, United States Essel Full time

    Become a Key Player as an Environmental Remediation SuperintendentPosition OverviewWe are seeking a committed professional to oversee our environmental remediation initiatives. The successful candidate will possess exceptional organizational and leadership abilities to guarantee that projects are executed efficiently, adhering to all specifications and...

  • Site Construction Manager

    2 weeks ago

    Martinez, California, United States Precision Talent Full time

    Job OverviewPrecision Talent is seeking a skilled Site Construction Manager to lead and oversee construction operations at various project locations. This role is essential for ensuring that all construction activities are executed efficiently, adhering to established timelines and budgetary constraints.About Us:At Precision Talent, we pride ourselves on...

  • Process Optimization Engineer

    4 days ago

    Martinez, California, United States Marathon Petroleum Corporation Full time

    Job SummaryThe Marathon Petroleum Corporation is seeking a highly skilled Process Optimization Engineer to join their Technical Services Group in Martinez, California. This is an exciting opportunity for a talented professional to contribute to the company's mission of delivering energy and petrochemical products to meet the evolving needs of society.Key...

  • Brand Marketing Specialist

    2 weeks ago

    Martinez, California, United States EMCOR Group Full time

    Role Overview:As a vital member of our marketing team, you will execute both strategic and tactical initiatives aimed at enhancing brand visibility and driving lead generation.Key Responsibilities:- Collaborate with cross-functional teams to support project development through the preparation and submission of Requests for Proposals (RFPs).- Navigate...

  • Clinical Information Technology Supervisor

    2 weeks ago

    Martinez, California, United States TEKsystems Full time

    Position Overview:The Inpatient Systems Supervisor, under general guidance, oversees a dedicated information technology unit or acts as a project manager for intricate IT initiatives within the Health Services Information Technology sector. This role involves supervising a team of professional and technical staff while performing related responsibilities as...

  • Supervise and Direct Personnel Licensing Operations

    5 days ago

    Martinez, California, United States California Department of Public Health Full time

    Job DescriptionJob Summary: We are seeking a highly skilled and experienced Personnel Licensing Supervisor to join our team at the California Department of Public Health. As a key member of our team, you will be responsible for supervising and directing personnel licensing operations, leading a team of personnel licensing specialists, and coordinating...