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Project Coordinator

2 months ago

Martinez, California, United States EMCOR Government Services Full time

COMPANY OVERVIEW

EMCOR Government Services is a prominent subsidiary of EMCOR Group, Inc., a global leader in mechanical and electrical construction, as well as facilities services, encompassing planning, consulting, and operations and maintenance. Since its inception, EMCOR has been synonymous with value, quality, and service. Our success is deeply rooted in our unwavering commitment to these principles. With a robust presence across various locations, we leverage the extensive resources of EMCOR, combined with local project expertise and strong collaborative labor relations, to meet the diverse electrical construction needs of our clients.

POSITION SUMMARY

The Project Assistant role at EMCOR Government Services is crucial to the construction process, providing essential administrative support to the project team. This position is vital for ensuring projects are executed with excellence and that customer satisfaction is achieved.

KEY RESPONSIBILITIES

Document Management

  • Facilitate project initiation and maintain comprehensive document control systems.
  • Assist in organizing project start-up and close-out meetings, including agenda preparation and minute-taking.
  • Manage project drawing modifications and ensure timely communication of changes to field and project teams.
  • Support the creation and response to information requests.
  • Collaborate with project teams to compile and process submittals, tracking the approval of submitted materials.
  • Gather and organize all project close-out documentation in accordance with client specifications.

Financial Oversight

  • Administer project billing processes, including schedules of values, time and material billing, and compliance documentation.
  • Collect and submit necessary compliance documents as mandated by project requirements.
  • Assist in managing subcontractor billing processes and ensure compliance with documentation requirements.
  • Work alongside project teams to address requests for proposals related to potential changes.
  • Generate and track approval for potential change orders.
  • Process changes to prime contracts and associated subcontract modifications as needed.

General Responsibilities

  • Quickly acquire and apply commercial practices and technical skills.
  • Independently manage assignments after receiving initial guidance.
  • Evaluate tasks and propose improvements proactively.
  • Exhibit excellent organizational skills and maintain a positive demeanor under pressure.
  • Adhere to all company policies, procedures, and safety protocols.
  • Embody EMCOR's core values and ethical standards.
  • Be available to work a standard schedule with occasional travel to project sites as required.

REQUIRED COMPETENCIES

  • Strong collaborative spirit and ability to work effectively across various departments.
  • Exceptional organizational and record-keeping abilities.
  • Self-driven with a keen attention to detail and the capacity to prioritize tasks effectively.
  • Adept at managing multiple responsibilities and meeting daily deadlines.
  • Customer-oriented approach with a focus on meeting client expectations.
  • Proficient in business communication, both written and verbal.
  • Maintain a professional appearance as a representative of the company.

QUALIFICATIONS

To succeed in this role, candidates must demonstrate the ability to fulfill essential duties effectively. The following qualifications are essential:

  • 1-3 years of relevant experience in supporting commercial construction projects is preferred.
  • A high school diploma or GED is required; an associate degree in a related field may substitute for experience.
  • A solid understanding of project phases from preconstruction to close-out is advantageous.

TECHNICAL SKILLS

  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel) is essential.
  • Familiarity with Adobe Acrobat is required.
  • Experience with project document control software, such as Prolog Manager, is a plus.

LANGUAGE SKILLS

Effective communication skills in English are necessary for collaboration with various stakeholders, including customers, employees, and vendors.

PHYSICAL DEMANDS & WORK ENVIRONMENT

This position requires the ability to perform tasks typical of an office environment. Responsibilities include prolonged periods of sitting, using a computer, and engaging in verbal and written communication. The role may also involve occasional travel to project sites.

BENEFITS

EMCOR Government Services offers a comprehensive benefits package, including:

  • Medical, dental, vision, and prescription coverage
  • 401k plan with company matching
  • Paid holidays
  • Educational assistance
  • Competitive salary based on experience and qualifications.

EMCOR Government Services is an equal opportunity employer and values diversity in the workplace.