Grants Project Coordinator

4 days ago

Indianapolis, Indiana, United States Marion Technical College Full time
Job Summary

The Student is Our Thing

This is a fully grant-funded position for four years with the potential for renewal using college or new grant funding. As a Grants Project Coordinator, you will work with project teams to navigate day-to-day issues while continually addressing project sustainability.

Key Responsibilities
  1. Develop a working knowledge of funding agencies and award compliance, ensuring all grant policies and Marion Technical College policies are followed.
  2. Maintain excellent working relations with the public, faculty, and internal and external stakeholders of the grant as a representative of the College, advising on various matters.
  3. Plan, organize, and execute events for participants, including admissions events, mobile lab tours/demos, workshops, camps, summer enrichment programs, career events, and faculty professional development.
  4. Serve as the program coordinator and launch initiatives to recruit women and other underrepresented populations, including first-generation students and veterans, into grant-funded programs.
  5. Collect accurate data and maintain a database of participants, complying with FERPA regulations.
  6. Serve as a point of contact for program participants, providing information on academic programs of study and next steps for enrollment, registration, and fee payment.
  7. Contribute to the development and execution of an overarching marketing plan for outreach and engagement, developing outreach plans to increase enrollment in programs supporting related industries and career pathways.
  8. Work with the College's Marketing department on the development of promotional materials.
  9. Provide assistance and information about campus services and resources, including childcare solutions and other wrap-around services for students offered on campus and/or in partnership with community-based organizations.
  10. Assist the Director of Engineering with budget monitoring, providing routine reports on the status of expenditures, invoices, etc., and submitting and tracking purchase requisitions as needed.
  11. Ensure time and effort reports are completed and submitted by project team members in a timely manner.
  12. Ensure appropriate supporting documents, forms, and reports are filed accurately and completed on schedule.
  13. Schedule meetings, prepare agendas, and provide meeting minutes.
  14. Develop an understanding of material archiving and dissemination requirements for grant-funded projects, facilitating promotion of projects at conferences, dissemination by the project team, and other events.
  15. Assist in coordinating individual and group math tutoring for students in grant-funded programs.
  16. Work with the College's Career Services department to coordinate employer-led mentorship for students enrolled in the Smart Manufacturing earn and learn program.
  17. Conduct surveys and focus groups with students to incorporate student voice into development activities.
  18. Complete special projects as assigned, working with grant project teams to develop and implement methods and research for completing projects in consideration of the overall goal and project results.
  19. Work assigned schedule, exhibiting regular and predictable attendance and working outside of the normal schedule as needed.
Qualifications

Associate degree or higher in Business, Information Technologies, Engineering, Office Administration, Communication, or an appropriately related field of study. Grant management and higher education experience preferred. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s). Exhibit excellent English, communication, and composition writing skills. Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Access, and Outlook) with excellent computer and related technology skills required. Demonstrate the ability to work independently and complete projects with minimal direction and oversight. Willingness to work an irregular schedule as assigned. Ability to successfully pass background checks, including FBI/BCI, prior to and after employment. Valid driver's license or dependable transportation is required. Smart phone required.

ADA Specifications

This position is classified as Staff, performing a wide range of professional and administrative support functions for the College, primarily in an office setting. Further information may be obtained from the Office of Human Resources.

Disclaimer

Any other duties deemed appropriate may be assigned. The duties and responsibilities defined above are not an all-inclusive list, but a general summary of typical duties. Individuals in this position may be asked to perform a wide range of related tasks, within the scope of their education or certification, to ensure that the highest level of educational services are provided.

Application Information

Submit a cover letter, resume/vita, and three professional references for the position; a single PDF file with all required application materials is preferred in the "attach/upload resume section" of the application.

Marion Technical College is an equal-opportunity employer.

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