Grants Project Coordinator

2 days ago

Indianapolis, Indiana, United States Marion Technical College Full time
Job Summary

This is a grant-funded position that will work with project teams to navigate day-to-day issues while continually addressing project sustainability. The successful candidate will have a strong understanding of grant management and higher education experience.

Key Responsibilities
  1. Develop a working knowledge of the funding agencies and award compliance.
  2. Maintain excellent working relations with the public, faculty, and internal and external stakeholders of the grant as a representative of the College.
  3. Plan, organize, and execute events for participants, which include but are not limited to admissions events, mobile lab tours/demos, workshops, camps, summer enrichment programs, career events, and faculty professional development.
  4. Serve as the program coordinator and launch initiatives to recruit women and other underrepresented populations including first-generation students and veterans into the grant funded programs.
  5. Collect accurate data and maintain a database of participants as outlined by the reporting requirements of the funding agencies with compliance to FERPA regulations.
  6. Serve as one of the points of contact for program participants. Provide information on academic programs of study and next steps for enrollment, registration, and fee payment.
  7. Contribute to the development and execution of an overarching marketing plan for outreach and engagement. Develop outreach plans that assists in driving initiatives to increase enrollment in programs that support the related industries and career pathways.
  8. Work with the College's Marketing department on the development of promotional materials.
  9. Provide assistance and information about campus services and resources which include, but are not limited to, childcare solutions and other wrap-around services for students offered on campus and/or in partnership with community-based organizations.
  10. Assist the Director of Engineering with budget monitoring, providing routine reports on the status of expenditures, invoices etc. as well as submitting and tracking purchase requisitions as needed.
  11. Ensure time and effort reports are completed and submitted by project team members in a timely manner.
  12. Ensure appropriate supporting documents, forms, and reports are filed accurately and completed on schedule.
  13. Schedule meetings, prepare agendas, and provide meeting minutes.
  14. Develop an understanding of material archiving and dissemination requirements for the grant funded projects. Facilitate promotion of projects at conferences, dissemination by the project team, and other events.
  15. Assist in coordinating individual and group math tutoring for students in the grant funded programs.
  16. Work with the College's Career Services department to coordinate employer-led mentorship for students enrolled in the Smart Manufacturing earn and learn program.
  17. Conduct surveys and focus groups with students to incorporate student voice into development activities.
  18. Complete special projects as assigned. Work with the grant project teams to develop and implement methods and research for completing projects in consideration of the overall goal and project results.
  19. Work assigned schedule. Exhibit regular and predictable attendance and work outside of the normal schedule as needed.
  20. Perform other related duties as required.

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