Administrative Support Specialist

4 days ago


Tallahassee, Florida, United States Brown & Brown Insurance Full time
About Brown & Brown Insurance

Brown & Brown, Inc. is a leading global insurance brokerage firm delivering risk management solutions and services since 1939. Our unique culture is built on honesty, integrity, innovation, and discipline, defining who we are and how we treat our customers, teammates, and the communities we serve.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our growing team in Tallahassee, FL. As a key member of our team, you will provide administrative support to our Profit Center Leader and Team Resources Leader, ensuring seamless daily operations and exceptional customer service.

Key Responsibilities
  • Provide administrative support to the PCL and TR Leader, including correspondence, travel arrangements, and other duties.
  • Manage the reception area, greeting customers and guests, and handling multi-line phone system.
  • Assist with travel arrangements, appointments, calendar updates, incoming mail, phone calls, and other tasks.
  • Work closely with the sales team, assist with preparation of monthly sales meeting presentation, and extend to all functions related to Top Gun (sales tracking system).
  • Act as the point of contact among managers, teammates, and external partners.
  • Coordinate building maintenance requests, vendor service requests, and manage office supply orders.
  • Track and submit business expenses incurred by the PCL.
  • Event Planning.
  • Sort and distribute mail, front-end scanning to digital filing system, and creating corresponding tasks.
  • Distribute incoming faxes; send faxes as requested.
  • Prepare general outgoing mail and assist remote teammates with printing and preparing correspondence for mailing.
  • Maintain the Reception area in an organized and professional manner.
  • Manage social media accounts upon request.
Requirements
  • Associate's degree.
  • Excellent organizational and time management skills.
  • Ability to multitask.
  • Proficient in Office365 applications.
  • Ability to work effectively with minimal supervision.
What We Offer
  • Excellent growth and advancement opportunities.
  • Competitive pay based on experience.
  • Paid Time Off (PTO).
  • Generous benefits package: health, dental, vision, 401(k), etc.
  • Employee Stock Purchase Plan.
  • Tuition Reimbursement and Student Loan Repayment Assistance.
  • Mental Health Resources.

We are an Equal Opportunity Employer, taking pride in the diversity of our team and seeking diversity in our applicants.



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