Office Administrator

4 weeks ago


Glendale, Arizona, United States Institech Inc. Full time
Job Title: Office Coordinator

Institech Inc. is seeking a highly organized and detail-oriented Office Coordinator to provide administrative support to the HR Department and office staff.

Key Responsibilities:

  • Manage incoming calls and direct them to the appropriate department or personnel
  • Provide exceptional customer service and greet visitors in a professional manner
  • Sort and distribute mail, process outgoing mail, and maintain a neat and clean office environment
  • Perform general office duties, including typing, photocopying, and sending faxes
  • Monitor office equipment, schedule repairs, and maintain inventory of office supplies
  • Act as point of contact for the cleaning crew and internal cleaning needs
  • Take employee photos, maintain information online, and create employee badges as needed
  • Order business cards and stationery, maintain company phone lists, and send out notices when new contacts are added or deleted
  • Schedule training courses for technicians, maintain and track employee training records, and send out employee communication
  • Post monthly birthday and anniversary lists, create birthday cards, and schedule employee notifications for annual flu shots and special events
  • Assist HR with conducting reference checks for new hires

Requirements:

  • Minimum of two years experience working in an office environment, handling incoming calls and performing general office duties
  • Associate Degree a plus
  • Ability to work independently, prioritize work, and manage time effectively
  • Proficient in the use of Microsoft Office
  • Detail oriented and able to function efficiently and accurately with minimal supervision
  • Professional demeanor and excellent written and oral communication skills
  • Ability to exhibit a high level of confidentiality and recognize issues to initiate steps to correct and resolve them
  • Must have a valid driver's license and be insurable
  • Able to lift or move 20 pounds

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