Administrative Support Specialist

3 weeks ago


Glendale, Arizona, United States Glendale Community College (California) Full time
Job Summary

We are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at Glendale Community College. The successful candidate will provide administrative support to our department, ensuring the smooth operation of our office and providing exceptional customer service to our students, faculty, and staff.

Key Responsibilities
  • Provide administrative support to the department, including preparing and proofreading complex documents, maintaining records and databases, and performing financial and bookkeeping duties.
  • Assist with the coordination of events, meetings, and seminars, and prepare meeting agendas, materials, and minutes.
  • Provide customer service to students, faculty, and staff, responding to inquiries and resolving issues in a timely and professional manner.
  • Develop and maintain complex spreadsheets and databases to track and analyze information, and identify opportunities for improving office efficiency.
  • Perform other related duties as assigned.
Requirements
  • High School Diploma or equivalent.
  • Four (4) years of clerical or office administrative experience in a high volume, high traffic office.
  • Knowledge of administrative support methods, including researching, gathering, organizing, and reporting data.
  • Ability to perform technical administrative work, research, organize, and maintain information, and understand and apply laws, regulations, policies, and procedures.
  • Excellent communication and customer service skills.
Working Conditions

The Administrative Assistant will work in a standard office environment, with frequent sitting, standing, and walking. The position requires the ability to lift papers, files, and equipment weighing up to 10 pounds, and to use vision sufficient to read files, documents, and computer screens.



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