Office Coordinator

4 weeks ago


Glendale, Arizona, United States Institech Inc. Full time
Job Title: Office Coordinator

Institech Inc. is seeking a highly organized and detail-oriented Office Coordinator to provide administrative support to the HR Department and office staff. The ideal candidate will possess excellent communication skills, be able to work independently, and prioritize tasks effectively.

Key Responsibilities:
  • Answer incoming calls and forward them to the appropriate department or personnel
  • Greet visitors and direct them to the appropriate individual for assistance
  • Sort and distribute incoming mail, process outgoing mail, and maintain a neat and clean office environment
  • Perform general office duties, including typing, photocopying, and sending faxes
  • Maintain inventory of office supplies and postage, and schedule repairs as needed
  • Act as point of contact for cleaning crew and internal cleaning needs
  • Take employee photos, maintain information online, and create employee badges as needed
  • Order business cards and stationery, and maintain company phone lists
  • Schedule training courses for technicians and maintain employee training records
  • Send out employee communication and obtain acknowledgement forms when required
  • Post monthly birthday and anniversary lists, and create birthday cards for employees to sign
  • Schedule and coordinate employee notifications for annual flu shots and special events
Requirements:
  • Minimum of two years experience working in an office environment
  • Associate Degree a plus
  • Ability to work independently, prioritize work, and manage time effectively
  • Proficient in the use of Microsoft Office
  • Detail oriented and able to function efficiently and accurately with minimal supervision
  • Professional demeanor and excellent written and oral communication skills
  • Ability to exhibit a high level of confidentiality
  • Ability to recognize issues and initiate steps to correct and resolve them
  • Must have a valid driver's license and be insurable
  • Able to lift or move 20 pounds


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