Administrative Support Specialist

2 days ago


Glendale, Arizona, United States Ultimate Staffing Services Full time
Job Title: Administrative Support Specialist

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our team. The ideal candidate will be responsible for managing front desk operations, providing administrative assistance, and ensuring smooth daily operations.

Key Responsibilities:

  • Greet and assist clients, visitors, and staff in a professional and courteous manner.
  • Answer, screen, and direct phone calls to appropriate personnel.
  • Schedule appointments, maintain calendars, and manage meeting room bookings.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Maintain organized records of client information and update internal databases.
  • Assist with general administrative tasks such as filing, scanning, and data entry.
  • Support the team with special projects and other duties as assigned.
  • Ensure the reception area is tidy and presentable at all times.

Preferred Qualifications:

  • Familiarity with basic office software (Microsoft Office Suite, Google Workspace).
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.



  • Glendale, Arizona, United States Peoria Unified School District Full time

    Peoria Unified School District is seeking a highly skilled Administrative Support Specialist to provide exceptional clerical and receptionist office support services. Key Responsibilities: * Provide administrative support to ensure the smooth operation of assigned school or program * Perform a variety of clerical tasks, including data entry, filing, and...


  • Glendale, Arizona, United States Intercare Holdings Insurance Services, Inc. Full time

    Job Summary:As an Administrative Support Specialist at Intercare Holdings Insurance Services, Inc., you will play a crucial role in maintaining accurate and up-to-date information systems. Your primary responsibilities will include classifying, storing, and retrieving generated information, as well as updating databases and files as needed.Key...


  • Glendale, Arizona, United States Intercare Holdings Insurance Services, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Intercare Holdings Insurance Services, Inc. The successful candidate will be responsible for classifying, storing, retrieving, and updating generated information in a timely and accurate manner.Key ResponsibilitiesRead and verify incoming...


  • Glendale, Arizona, United States Tabak Law, LLC Full time

    Job Title: Administrative AssistantTabak Law, LLC is seeking a highly organized and detail-oriented Administrative Assistant to support our team in the Milwaukee area.Job Summary:We are looking for a motivated and reliable individual to provide administrative support to our office staff and management team. The successful candidate will be responsible for...


  • Glendale, Arizona, United States Barnett Administrative Services Full time

    At Barnett Administrative Services, we are seeking a highly motivated and reliable Equipment and Grounds Maintenance Specialist to join our team. As a key member of our restaurant support team, you will be responsible for maintaining the cleanliness and organization of our facilities, ensuring a safe and healthy environment for our staff and customers.Key...


  • Glendale, Arizona, United States Roto-Rooter Services Company Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Administrative Assistant to join our team at Roto-Rooter Services Company. As a key member of our operations team, you will be responsible for providing exceptional customer service, managing collections, and supporting our plumbing and drain cleaning services.Key ResponsibilitiesProvide...


  • Glendale, Arizona, United States Choices Pregnancy Centers of Greater Phoenix Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Choices Pregnancy Centers of Greater Phoenix. As a key member of our center team, you will provide exceptional customer service, support daily operations, and contribute to a positive client experience.ResponsibilitiesSupport the Center...


  • Glendale, Arizona, United States Choices Pregnancy Centers of Greater Phoenix Full time

    Job DescriptionThe Center Administrative Assistant plays a vital role in providing exceptional customer service and client experience at Choices Pregnancy Centers of Greater Phoenix. This position requires a professional and friendly demeanor, with the ability to think and respond quickly to client inquiries.Support the Center Director/Assistant Center...


  • Glendale, Arizona, United States Choices Pregnancy Centers of Greater Phoenix Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Choices Pregnancy Centers of Greater Phoenix. As a key member of our center team, you will provide exceptional customer service, support daily operations, and contribute to a positive client experience.ResponsibilitiesSupport the Center...


  • Glendale, Arizona, United States International Rescue Committee Full time

    Job Title: Administrative Assistant/ReceptionistRequisition ID: req54646Job SummaryThe International Rescue Committee (IRC) is seeking an experienced Administrative Assistant/Receptionist to join our team in Phoenix, AZ. As a key member of our operations team, you will provide administrative support and reception services to our staff and clients.Key...


  • Glendale, Arizona, United States City REO Brokers Full time

    Job Title: Executive Support ProfessionalWe are seeking a highly organized and proactive Executive Support Professional to join our team at City REO Brokers. As a key member of our administrative staff, you will provide exceptional support to our President, ensuring seamless execution of daily tasks and projects.Key Responsibilities:Manage complex schedules,...


  • Glendale, Arizona, United States River Run Full time

    Job SummaryWe are seeking a highly skilled IT Support Specialist to join our team at River Run Computers. As a key member of our support team, you will be responsible for providing technical assistance to our clients and staff across the nation.Key Responsibilities:Provide technical support to clients and staff via phone, email, and in-personIdentify and...


  • Glendale, Arizona, United States Keck Medicine of USC Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Clinical Support Specialist to join our team at Keck Medicine of USC. As a Clinical Support Specialist, you will play a vital role in providing exceptional patient care and administrative support to our nursing units.Key Responsibilities:Provide courteous reception and arrange activities for...


  • Glendale, Arizona, United States Keck Medicine of USC Full time

    Job SummaryThe Clinical Support Specialist provides administrative and clinical support to the nursing team on an assigned unit. This role requires excellent communication and organizational skills to ensure seamless patient care.Key ResponsibilitiesProvide courteous reception and arrange activities for patient carePerform clerical and clinical functions as...


  • Glendale, Arizona, United States Keck Medicine of USC Full time

    Job Summary:The Clinical Support Specialist performs a variety of administrative, clinical, and communication functions on assigned nursing units. This role provides exceptional patient care and support services, ensuring a positive experience for patients and their families.Key Responsibilities:Provides courteous reception and arranges activities for...


  • Glendale, Arizona, United States Keck Medicine of USC Full time

    Job Summary:The Clinical Support Specialist performs a variety of administrative, clinical, and communication functions on assigned nursing units. This role provides exceptional patient care and support services, ensuring a positive experience for patients and their families.Key Responsibilities:Provides courteous reception and arranges activities for...


  • Glendale, Arizona, United States Glendale Community College (California) Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Specialist to join our team at Glendale Community College. The successful candidate will provide administrative support to our department, ensuring the smooth operation of our office and providing exceptional customer service to our students, faculty, and staff.Key...

  • IT Support Specialist

    4 weeks ago


    Glendale, Arizona, United States All For Health,Health For All INC Full time

    Job Title: IT Support SpecialistWe are seeking a highly skilled IT Support Specialist to join our team at All for Health, Health for All, Inc. (AFH). As a key member of our IT department, you will play a crucial role in ensuring the smooth operation of our technology systems and infrastructure.Key Responsibilities:Provide technical support to clinic staff,...


  • Glendale, Arizona, United States SPECTRAFORCE Full time

    Job Title:Infrastructure Support SpecialistJob Summary:SPECTRAFORCE is seeking an experienced Infrastructure Support Specialist to join our team. As a key member of our IT department, you will be responsible for providing technical support for our local infrastructure and services, including hardware, software, and operating systems. You will also be...

  • IT Support Specialist

    4 weeks ago


    Glendale, Arizona, United States All For Health,Health For All INC Full time

    Job Title: IT Support SpecialistWe are seeking a highly skilled IT Support Specialist to join our team at All for Health, Health for All, Inc. (AFH). As a key member of our IT department, you will play a crucial role in ensuring the smooth operation of our technology systems and providing top-notch support to our staff.Key Responsibilities:Provide technical...