Executive Administrative Coordinator

1 week ago

New York, New York, United States Beacon Hill Full time

Position Overview:

A reputable non-profit organization is in search of a dedicated Temporary Administrative Assistant to provide essential support. This hybrid role entails working onsite three days a week and remotely for two days, with occasional travel required for team engagements. The standard working hours are from 10 AM to 6 PM, with potential for overtime during events. Compensation is based on experience.

Key Responsibilities:

  • Manage scheduling and maintain calendars effectively;
  • Coordinate and organize both internal and external meetings utilizing administrative tools (proficiency in Calendly, Google Suite, and Zoom is essential);
  • Document and distribute meeting minutes for executive personnel;
  • Develop spreadsheets to monitor budgets, projects, contact lists, and various organizational metrics;
  • Draft, edit, and circulate correspondence, memoranda, and reports;
  • Assist in managing accounts, including email and timekeeping systems;
  • Establish and maintain both electronic and physical filing systems;
  • Procure office supplies and investigate new suppliers;
  • Arrange travel logistics;
  • Continuously seek improvements in administrative processes.

Qualifications:

  • Experience in a non-profit or social justice setting is preferred;
  • Strong written and verbal communication abilities;
  • Excellent organizational, multitasking, and prioritization skills;
  • Proactive approach with good judgment, discretion, and confidentiality;
  • Familiarity with timekeeping systems;
  • Proficient in Microsoft Office, Google Suite, Calendly, and Zoom;
  • Experience in managing electronic files via cloud-based systems;
  • Adaptability to changing priorities in a fast-paced environment;
  • Ability to collaborate with diverse work styles;
  • Experience in event management is a plus;
  • Basic accounting knowledge is advantageous but not mandatory;
  • Minimum of 2 years of administrative experience is required;
  • Associate's degree is required; Bachelor's degree is preferred.

Company Overview:

Beacon Hill is an Equal Opportunity Employer that values diversity in the workplace. We encourage individuals with disabilities and protected veterans to apply. Our organization is committed to delivering exceptional staffing solutions across various sectors, emphasizing innovation and continuous improvement.

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