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Administrative Coordinator for Executive Leadership
2 months ago
Company Background:
Public Health Solutions (PHS) is a non-profit organization dedicated to enhancing health equity and addressing social determinants of health for marginalized communities. With a legacy of 70 years, PHS is the foremost public health nonprofit in New York City, committed to improving health outcomes through direct services to vulnerable populations and fostering partnerships with community-based organizations. Our focus encompasses a broad spectrum of public health issues, including nutrition, maternal and child health, and chronic disease prevention.
Program Insight:
PHS operates WholeYouNYC (WYNYC), a collaborative network that connects healthcare providers and community organizations to deliver essential resources addressing the social drivers of health. WYNYC comprises over 100 organizations that offer diverse programs, including food security, housing assistance, and health education, aimed at empowering New Yorkers to achieve optimal health and reducing health disparities.
Role Summary:
The Executive Assistant will deliver high-level administrative and operational support to the Chief Strategy Officer and Executive Vice President of WholeYouNYC. This role is pivotal in organizing executive meetings, managing complex administrative tasks, and facilitating effective communication with key stakeholders.
Key Responsibilities:
- Stakeholder Management: Oversee the executive's calendar, coordinating meetings, travel, and appointments. Handle incoming communications, responding independently when appropriate, and directing inquiries as necessary. Prepare and refine correspondence, reports, and presentations on behalf of the executive. Build and sustain relationships with internal and external stakeholders, including senior executives and community partners.
- Administrative Functions: Assist with the operational needs of the executive and the network, ensuring adherence to established procedures. Manage financial documentation, including expense reports and invoices, while maintaining confidentiality of sensitive information.
- Project Coordination: Support the executive in executing complex administrative projects related to WholeYouNYC, ensuring alignment with strategic objectives. Monitor progress on initiatives, identify challenges, and propose solutions. Prepare necessary documentation for stakeholders.
Qualifications:
- Bachelor's degree or equivalent experience.
- A minimum of 5 years in executive-level administrative support, preferably within a non-profit or healthcare environment.
- Experience with governing boards or similar committees is advantageous.
Desired Attributes:
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite.
- Ability to handle confidential information with discretion.
- Commitment to the mission of Public Health Solutions and advancing health equity.
Benefits:
- Flexible work schedule.
- Comprehensive paid time off and holiday benefits.
- Attractive benefits package including medical, dental, and vision coverage.
- Retirement plan with employer matching.
- Opportunities for professional development and training.
PHS values diversity and encourages individuals from various backgrounds to apply, as we believe that diverse perspectives enhance our mission to create healthier communities.
