Administrative Support Specialist

6 days ago


Ontario California, United States City Wide Facility Solutions Full time
Job Summary

City Wide Facility Solutions is seeking a highly organized and detail-oriented Administrative Assistant to provide support to our management team and ensure the smooth day-to-day operation of our office.

Key Responsibilities
  • Provide administrative support to management, including scheduling appointments, planning meetings, and taking detailed minutes.
  • Assist with the preparation of regularly scheduled reports, maintain contact lists, and perform general office tasks.
  • Manage vendor relationships, including credit cards, insurance, facilities, and supply houses.
  • Assist with payroll management, benefits, and processing, ensuring accuracy of financial records and reconciling balance sheet accounts monthly.
  • Comply with local, state, and federal government reporting requirements.
  • Provide clerical and administrative support to management as requested.
  • Undertake receptionist responsibilities, exemplifying the company brand in service and presentation.
Requirements
  • Preferred Associate's or Bachelor's Degree.
  • 3+ years in a similar corporate environment.
  • Strong understanding and use of Microsoft Office Suite.
  • Strong attention to detail and follow-up/follow-through.
  • Maintain the highest degree of confidentiality and professional discretion.
Benefits

City Wide offers a competitive hourly wage of $26.00 per hour, as well as a comprehensive benefits package, including 401k, paid life policy, medical, dental, vision, and PTO.



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