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HR Operations Specialist

2 months ago

Washington, Washington, D.C., United States KPFF Consulting Engineers Full time

About KPFF Consulting Engineers

With over six decades of expertise in civil and structural engineering, KPFF Consulting Engineers is dedicated to crafting opportunities. Our mission revolves around problem-solving, delivering superior results, and fostering community growth while nurturing the development of our personnel, clients, and the engineering profession. We achieve sustainable success by valuing and empowering individual potential.

Position Overview

As an HR Operations Specialist at KPFF, you will thrive in a supportive environment that encourages independence and collaboration. Your contributions will be pivotal in enhancing HR processes and benefits administration, driving initiatives that significantly influence employee satisfaction and organizational effectiveness.

Your proactive approach will be essential in ensuring successful project completion. A passion for research, system organization, and knowledge sharing will be crucial as you navigate the evolving landscape of compliance.

We appreciate curiosity and a commitment to continuous learning. You will have the chance to stay informed about best practices and pursue training opportunities to elevate both your skills and those of your team. If you are dedicated to fostering an exceptional employee experience and possess a meticulous attention to detail, we welcome you to help shape the future of KPFF.

Key Responsibilities:

Compliance and HR Information Systems

  • Research and monitor federal and state regulations impacting KPFF policies, developing comprehensive HR compliance resources.
  • Lead annual compliance initiatives, including the Affirmative Action Plan and EEO filings, ensuring accuracy and timely submissions.
  • Support KPFF's HRIS by testing and implementing new features, utilizing data to inform HR strategies.
  • Create tailored reports in the Paycom HRIS and PowerBI to support various people initiatives.
  • Coordinate annual salary and benefits surveys, collaborating with local offices as necessary.

Benefits and Leave Management

  • Work with the Leaves Specialist to ensure effective administration of KPFF's Leaves of Absence programs, providing expert guidance to managers and employees.
  • Address benefits inquiries and manage enrollments in Paycom HRIS, ensuring employee information accuracy.
  • Contribute to annual Open Enrollment processes and design materials to enhance understanding of KPFF's benefits offerings.
  • Conduct regular audits of benefit plan deductions.
  • Process, audit, and reconcile monthly and quarterly billing for benefit providers.
  • Build strong relationships with employees and managers to resolve benefits-related questions.

Collaboration and Communication

  • Collaborate with Benefits and Payroll teams regarding compliance and updates to the Paycom HRIS.
  • Encourage teamwork with other internal General & Administrative (G&A) teams.
  • Engage in ongoing professional development.
  • Maintain thorough documentation of all compliance processes, providing training and resources to empower stakeholders and promote a proactive compliance culture at KPFF.

Qualifications:

  • 5 - 7 years of experience in supporting various HR processes.
  • Bachelor's degree in Human Resources, Business, or a related field.
  • Experience with HRIS platforms (Paycom experience is advantageous).
  • Proficient in Excel, PowerPoint, and Word for data analysis and communication.
  • Demonstrated ability to take initiative, identify process improvement opportunities, and implement effective solutions.
  • Proven track record of completing projects with high accuracy and attention to detail.
  • Strong interpersonal skills to foster positive relationships and effective collaboration.
  • Exceptional organizational skills to manage multiple projects simultaneously while maintaining quality.
  • Proactive problem-solving skills, with a keen attention to detail and analytical abilities.
  • Professionalism in handling sensitive information with discretion and integrity.
  • Ability to thrive both independently and within teams, showcasing adaptability in dynamic environments.

Work Environment:

  • Typical duties are performed in an office setting, primarily at a desk or computer.
  • Ability to engage with a computer for extended periods and communicate via telephone or virtual platforms.
  • Occasional lifting of items up to 15 lbs may be required.
  • Flexible work hours are available within standard office hours.

Culture and Benefits:

At KPFF, we celebrate your expertise and fuel your professional growth. Our culture promotes autonomy and innovation, empowering team members to collaboratively tackle complex challenges. We value teamwork, ownership, and shared principles, ensuring your achievements are recognized and your career path is in your hands. We are a vibrant community driven by collaborative creativity, providing you with the opportunity to make a lasting impact on significant projects.

Benefits:

We are committed to supporting our employees with flexible and comprehensive benefits, including:

  • 401(k) retirement savings plan with employer contributions
  • Medical, dental, and vision insurance
  • Health Savings Account (HSA) with employer contributions
  • Flexible Spending Accounts (FSA) for healthcare and dependent care
  • Life insurance
  • Paid Family Leave
  • Short-term and long-term disability insurance
  • Paid holidays and time off
  • Subsidized transportation passes

Compensation:

The base salary for this position is competitive and will be determined based on the candidate's experience, education, and skills. Performance-based bonuses are also available to recognize outstanding contributions. Detailed information regarding the overall compensation package and benefits will be provided during the interview process.

About KPFF Consulting Engineers

KPFF is a multi-office, multi-discipline engineering firm committed to excellence, trust, relationships, stability, and passion. With over 60 years of experience, we deliver innovative solutions across diverse projects and industries. Our decentralized structure allows our 1,300 professionals in 27 offices nationwide to thrive, offering abundant flexibility and numerous opportunities for professional growth. At KPFF, every engineer plays a vital role in contributing to impactful projects and innovative solutions.

KPFF is proud to be an Equal Opportunity Employer.