Administrative Coordinator

5 days ago


Princeton, New Jersey, United States BKS Hotels Full time
Job Description

As the Office Manager at BKS Hotels, you will play a vital role in ensuring the smooth operation of our administrative functions. You will be responsible for coordinating, organizing, and managing administrative and operational tasks, while also providing support to leadership and the President as needed.

Key Responsibilities:

  • Manage all accounts payable, including tracking invoices and ensuring best possible pricing
  • Coordinate and manage meetings, including scheduling and logistics
  • Perform clerical duties, including incoming call management, email response, and office correspondence
  • Assist with basic financial management and bookkeeping tasks, such as invoicing and budget tracking
  • Maintain physical and digital files, both internally and for clients
  • Handle a variety of administrative tasks, including support of Human Resources documents
  • Communicate and interface with employees, contractors, and clients

Requirements:

  • Relevant Bachelor's degree or equivalent combination of education and experience
  • Five or more years of related administrative experience
  • Ability to handle confidential information
  • Strong multi-tasking and time management skills, with the ability to prioritize and communicate task prioritization

Benefits:

  • Employee discount
  • Paid time off

Work Environment:

  • 8 hour shift
  • Day shift
  • Holidays
  • On call
  • Weekends as needed

Relocation:

  • Reliably commute or planning to relocate before starting work


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