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Administrative Coordinator

2 months ago

Minneapolis, Minnesota, United States IoMosaic Full time
About the Role

ioMosaic is seeking a highly organized and detail-oriented Administrative Assistant to join our growing team. As a key member of our administrative team, you will be responsible for providing exceptional support to our executives and upper-level staff.

Key Responsibilities
  • Greet visitors and direct them to the appropriate departments or individuals
  • Answer and manage incoming calls, emails, and inquiries
  • Maintain office security by following safety procedures and controlling access via the reception desk
  • Manage budget and expense reports, including tracking and reconciling expenses, preparing financial reports, and assisting with budget planning
  • Order and maintain office supplies and equipment
  • Assist with organizing company events and team-building activities
  • Schedule appointments and meetings for executives and upper-level staff
  • Prepare documents, presentations, and reports as requested
  • Manage and update company databases and customer relationship management systems (CRM)
  • Assist in the preparation of regularly scheduled reports
  • Perform other administrative tasks as assigned
  • Manage and approve office expenses, ensuring proper budgeting and record-keeping
  • Troubleshoot and resolve minor office equipment malfunctions and respond promptly to employee requests and issues
Requirements
  • 2 years of proven experience as an administrative assistant, virtual assistant, or office admin assistant
  • Strong knowledge in MS Office (Word, MS Excel, and MS PowerPoint)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School diploma; additional qualification as an Administrative Assistant be a plus
About ioMosaic

ioMosaic is an integrated process safety and risk management consulting firm focused on helping clients manage and reduce episodic risk. Through innovation and dedication to continual improvement, ioMosaic has become a leading provider of integrated process safety and risk management solutions.

What We Offer
  • Competitive salary commensurate with experience
  • Health, dental, and vision benefits package
  • Paid time off and holidays
  • Professional development opportunities