Administrative Support Specialist

3 weeks ago


North East MD, United States CECIL COUNTY LIBRARY Full time
Job Summary:

The Cecil County Library seeks a highly skilled Administrative Assistant to provide exceptional support to the Executive Director and Communications and Development Manager. This role requires a proactive and organized individual with excellent communication skills to facilitate smooth interactions with internal and external stakeholders.

Key Responsibilities:
  • Provide administrative support to the Executive Director and Communications and Development Manager, including calendar management, travel arrangements, and correspondence.
  • Serve as the primary point of contact for internal and external stakeholders, utilizing excellent customer service skills to resolve concerns and facilitate communication.
  • Assist with planning and coordination of events, including scheduling appointments, preparing itineraries, and arranging travel accommodations.
  • Manage the administrative tasks of the Board of Trustees and Friends Foundation, including attending meetings, taking minutes, preparing agendas, and drafting correspondence.
  • Maintain accurate records, including travel and expense account records, and ensure confidentiality at all times.
Requirements:
  • Bachelor's degree in Business Administration, Office Administration, or a related field.
  • Minimum of 2-3 years of job-related experience, preferably in a non-profit or local government agency field.
  • Exceptional organizational skills, judgment, poise, tact, integrity, and flexibility.
  • Intermediate to advanced level skills in technology, Microsoft Office 365, including Teams, Word, Excel, Access, and PowerPoint.
  • Ability to analyze and perform a wide variety of advanced administrative support projects with minimal supervision.
Working Conditions:

This is a part-time position, requiring 25 hours of work per week. Schedule flexibility is necessary, including evening attendance at monthly board meetings.

The Cecil County Library is an equal opportunity employer and welcomes applications from diverse candidates.



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