Administrative Support Specialist

17 hours ago


East Stroudsburg, Pennsylvania, United States Club Wyndham Resort Full time
Job Title: Administrative Assistant II

Club Wyndham Shawnee Village Resort is seeking an experienced Administrative Assistant II to support our Title Services Department. As a key member of our team, you will provide administrative support to our staff of over 100 employees, including 8 Managers and 4 Supervisors.

Key Responsibilities:
  • Generate reports and maintain accurate records.
  • Coordinate travel arrangements, prepare expense reports, and schedule meetings.
  • Handle incoming requests from internal and external sources, including phone calls, visitors, and executives.
  • Prepare and maintain Word and Excel documents, proofread and draft correspondence, and ensure accuracy of grammar and spelling.
  • Track projects and expenses using Excel and prepare files for department documents.
  • Provide general office support, including processing mail, copying documents, and monitoring office supplies.
  • Plan and coordinate events on behalf of Title Services and support leadership in the employee on-boarding process.
  • Provide staff support by coordinating facilities maintenance requests and scheduling meetings and conference rooms.
  • Assist in supporting weekly ACH/Wire transactions for vendor funds disbursement.
  • Maintain confidentiality and handle sensitive information with discretion.
Requirements:
  • 5 years of administrative experience.
  • High School diploma or equivalent, college preferred.
  • Exceptional Microsoft Office skills, including Word, Excel, and PowerPoint.
  • Visio experience is highly desirable.
  • Ability to handle multiple assignments and projects effectively.
  • Strong verbal and written communication skills.
  • Ability to multi-task and prioritize tasks with minimal supervision.

Club Wyndham Shawnee Village Resort offers a dynamic and supportive work environment. If you are a motivated and organized individual with excellent administrative skills, we encourage you to apply for this exciting opportunity.



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