Administrative Assistant II

4 days ago

Brewster, Minnesota, United States WorldLink Full time
About WorldLink

WorldLink is a rapidly growing information technology company at the forefront of the tech transformation. We help companies harness and leverage today's most cutting-edge digital technologies to create value and grow.

Job Description

We are seeking an Administrative Assistant II to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. The successful candidate will be responsible for coordinating team budgets, preparing expense reports, making travel and accommodation arrangements, and scheduling meetings and appointments.

Key Responsibilities
  • Coordinate team budget, including travel and entertainment expenses
  • Perform general support duties, including mailings, copies, printing, coordination of schedules, office setup, maintaining office equipment, space planning, etc.
  • Prepare expense reports, make travel and accommodation arrangements, schedule and plan meetings, appointments, including scheduling conference rooms, maintaining meeting materials, and supplies
  • May be responsible for managing HQ meeting requests and transportation for VIP HQ visitors
  • May be responsible for reconciliation and tracking of budget items
  • Assist in events planning, including scheduling, catering, setup, and breakdown
  • May be responsible for setting up daily/weekly standing video conference calls for management team
  • Place inventory requests for devices as needed
  • Shipping/mailing/packaging as needed
  • May assist in ordering and tracking new hire equipment to ensure timely receipt
  • Perform word processing, prepare presentations, spreadsheets, correspondence, contracts, internal memos, status reports, etc.
Requirements
  • 2-3 years of directly related experience required
  • Bachelor's Degree
  • Experience researching information and preparing communications
Necessary Skills and Attributes
  • Self-motivated individual with the ability to thrive in a team-based or independent environment
  • Detail-oriented with strong organization skills
  • Ability to work in a fast-paced environment
  • Limited supervision and the exercise of discretion
  • Expertise in MS Suite
  • Korean Bilingual required
Physical Demands

The physical demands described here are representative of those that must be met by contract employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the contract employee is occasionally required to stand, clean, crawl, kneel, sit, sort, hold, squat, stoop, stand, twist the body, walk, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, climb stairs or ladders, and scaffolding, talk or hear, and lift up to 20 pounds.

Specific vision abilities required by the job include the ability to distinguish the nature of objects by using the eye. Operate a computer keyboard and view a video display terminal between 50% and 95% of work time, including prolonged periods of time. Requires considerable (90%) work utilizing high visual acuity/detail, numeric/character distinction, and moderate hand/finger dexterity.

Performs work under time schedules and stress which are normally periodic or cyclical, including time-sensitive deadlines, intellectual challenge, some language barriers, and project management deadlines. May require working additional time beyond normal schedule and periodic travel.

What We'll Bring
  • Medical Plans
  • Dental Plans
  • Vision Plan
  • Life & Accidental Death & Dismemberment
  • Short-Term Disability
  • Long-Term Disability
  • Critical Illness/Accident/Hospital Indemnity/Identity Theft Protection
  • 401(k)
What You Should Know

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. WorldLink is an Equal Employment Opportunity and Affirmative Action employer. All employment at WorldLink is decided on the basis of qualifications, merit, and business need. We endeavor to continue our footprint as a diverse organization by highlighting opportunities for all people.

WorldLink considers applicants for all positions without regard to race, color, religion or belief, sex, (including pregnancy and gender identity), age, national origin, political affiliation, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability, or any other characteristic protected by applicable laws.

People with disabilities who need assistance with any part of the application process should contact us.

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