Acquisition Coordinator

2 weeks ago


El Paso, Texas, United States El Paso Community College Cafe Full time

Salary :
$32, $35,643.00 Annually

Job Type:
Full time - Regular

Employee Classification:
Classified Staff

Position Grade:
F

Job Summary:
The Procurement Analyst is responsible for overseeing the complete solicitation process.

With minimal supervision, this role involves the creation of professional and intricate procurement and contract documents, ensuring a high level of accuracy and meticulous attention to detail.

Key Responsibilities:
1. Develop competitive solicitations (projects) and manage them through the eProcurement portal, including Requests for Proposals, Requests for Competitive Sealed Proposals, and Requests for Qualifications, ensuring compliance with institutional policies and applicable laws.

2. Monitor and enforce solicitation regulations. Conduct planning meetings with stakeholders to develop timelines and initiate requests for solicitations.

3. Oversee the logistical aspects of solicitations, including creation, advertising, and receipt monitoring.

4. Coordinate and document the receipt of offers, manage the offer opening process, and facilitate pre-proposal conferences and evaluations.

5. Maintain comprehensive documentation of the solicitation process, including Bid Tabulations and evaluation criteria.

6. Engage with potential vendors during site visits, addressing inquiries and providing necessary information.

7. Maintain a log of interested vendors and ensure timely communication regarding new solicitations.

8. Conduct audits of solicitation files to ensure compliance with established requirements.

9. Assist colleagues with various solicitation-related processes.

10. In-person presence on campus is essential for this role.



Qualifications:
1. Associate's degree and four (4) years of relevant experience, preferably in a procurement environment, or an equivalent combination of education and experience demonstrating the required knowledge and skills.

2. Detail-oriented with advanced proficiency in Microsoft Office Suite.

3. Strong analytical skills and the ability to communicate effectively with vendors and organizational stakeholders.

4. Knowledge of applicable purchasing statutes and regulations.

Special Conditions:
1. This position is security-sensitive, requiring a background check as per institutional policies.

2. Candidates must submit an application along with academic transcripts for consideration.

Physical Requirements:
While performing the duties of this position, the employee is regularly required to sit, use hands to feel, and communicate effectively. The role may require standing, walking, and lifting items up to 50 pounds.

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